Programme Office Support
Budget: £250 – £750 GBP
The main duties and responsibilities of the Programme Office Support would be:
Forwarding communications from the PMO to their own Programme contact lists
Monthly forecasting – prompting PMs to update their data and gathering and inputting data for those who can’t
Producing finance reports and slides for Programme Managers
Quarterly Assurance Process – creating and maintaining a tracker to monitor progress in meeting/contacting each project to assure it. Setting up meetings, conducting assurance meetings, updating the Portfolio Plan and POL
Programme Board and regular meetings – booking the time, agenda setting, minuting
Setting up new project codes where a project doesn’t have a PSO
Raising requisitions and purchase orders for projects without a PSO
Answering ad-hoc queries
Records management – maintaining the Programme site
You’ll have/be:
Previous experience of working in a programme environment.
Highly organised, self-motivated and possess excellent planning skills and financial awareness.
Attention to detail
The ability, knowledge, flexibility and confidence to work on any project you are assigned to.
Comfortable working to tight deadlines, using your initiative, working collaboratively and managing your own workload.
A good communicator, both written and verbal, with the ability to develop and maintain strong customer relations and adapt your behaviour to different situations and people.
Proactive, and use your initiative to be able to demonstrate how this opportunity has benefitted you and the Team.
Experience of using Microsoft office tools, including Microsoft Teams, Project, Outlook, Excel and PowerPoint is highly desirable
Prince2 and other equivalent project management qualifications are also highly desirable
"In applying for this role you acknowledge the following; this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment, and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different."
Forwarding communications from the PMO to their own Programme contact lists
Monthly forecasting – prompting PMs to update their data and gathering and inputting data for those who can’t
Producing finance reports and slides for Programme Managers
Quarterly Assurance Process – creating and maintaining a tracker to monitor progress in meeting/contacting each project to assure it. Setting up meetings, conducting assurance meetings, updating the Portfolio Plan and POL
Programme Board and regular meetings – booking the time, agenda setting, minuting
Setting up new project codes where a project doesn’t have a PSO
Raising requisitions and purchase orders for projects without a PSO
Answering ad-hoc queries
Records management – maintaining the Programme site
You’ll have/be:
Previous experience of working in a programme environment.
Highly organised, self-motivated and possess excellent planning skills and financial awareness.
Attention to detail
The ability, knowledge, flexibility and confidence to work on any project you are assigned to.
Comfortable working to tight deadlines, using your initiative, working collaboratively and managing your own workload.
A good communicator, both written and verbal, with the ability to develop and maintain strong customer relations and adapt your behaviour to different situations and people.
Proactive, and use your initiative to be able to demonstrate how this opportunity has benefitted you and the Team.
Experience of using Microsoft office tools, including Microsoft Teams, Project, Outlook, Excel and PowerPoint is highly desirable
Prince2 and other equivalent project management qualifications are also highly desirable
"In applying for this role you acknowledge the following; this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment, and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different."