End-to-End Recruitment Software and Website Design

Request for Proposal (RFP): Website with Integrated Recruitment Software

Introduction: Axia HR Advisory is seeking proposals from experienced web developers or development agencies to create a website with an integrated end-to-end recruitment management software. The platform should streamline candidate applications, manage interview processes, track placements, and facilitate invoice management.
Project Scope: The proposed system should include the following functionalities:
1. Candidate Application & Database Management
• A user-friendly website where candidates can submit their applications.
• Automatic storage of applications in a structured database.
• Search functionality to retrieve candidates using keywords based on skills, experience, and qualifications.

2. Interview & Recruitment Tracking
• Ability to tag candidates as "Interviewed" and record interview details (date, time, interviewer, client company, etc.).
• Section to log when a candidate’s details were sent to a company and track responses.
• Internal evaluation system to rate candidate performance in interviews.
• Status tracking (Shortlisted, Rejected, Selected, Awaiting Response, etc.).

3. Placement & Invoice Management
• Track candidates who have been placed, the company they were placed in, and the job role.
• Generate and store invoices linked to placements.
• Record invoice sent date and payment received date.
4. Admin Dashboard & Reporting
• Dashboard with analytics on candidate pipeline, placement history, and pending invoices.
• Ability to generate reports based on candidate applications, interview outcomes, and financial transactions.

Technical Requirements:
• Secure, scalable, and user-friendly system.
• Cloud-based storage with data encryption and we also have our own server. We will need your guidance on what is more advisable.
• Responsive design accessible on both desktop and mobile devices.
• Integration with email notifications for status updates.
• User roles for different levels of access (Admin, Recruiter, Client).



Proposal Submission Requirements:
• Interested developers/agencies should submit a proposal including:
• Company Profile – Overview of experience in web and software development.
• Portfolio – Samples of similar projects.
• Proposed Solution – High-level description of how the system will function.
• Technology Stack – Suggested programming languages, frameworks, and databases.
• Timeline & Milestones – Estimated completion timeframe with key milestones.
• Pricing – Detailed cost breakdown (design, development, testing, deployment, maintenance).
• Support & Maintenance Plan – Post-launch support options.


We look forward to receiving innovative proposals from qualified professionals.

Thank you,
Axia HR Advisory