Develop Secure Multi-Tiered RFQ Management System -- 2
Budget: ₹12,500 – ₹37,500 INR
RFQ Management System – Functional Outline
1. Master Admin Panel
• Ability to manage client organizations.
o Functions: Create / Modify / Delete client access.
• Full control over all system modules and access privileges.
________________________________________
2. Client Admin Panel
• Manages internal users and access permissions within the client organization.
o Functions: Create / Modify / Delete end-user accounts.
• Includes password management capabilities.
________________________________________
3. Supplier Master Management
• Access Control:
o Master Admin & Client Admin: Full access to create / modify / delete suppliers.
o End Users: Can raise requests to Client Admin for new supplier ID creation with required supplier details.
________________________________________
4. Purchase Requisition (PR) Management
• Import Functionality:
o PR data to be imported from external client systems.
• Manual Entry:
o Option to manually create PRs within the system.
• Editable Fields:
o End users can Create / Modify / Delete PRs.
o Document attachment capability.
________________________________________
5. RFQ Lifecycle Management
Each PR goes through the following RFQ lifecycle stages:
• Draft: PR has been imported or created but not yet issued to suppliers.
• Unassigned – The client or one of the end user need assign respective person
• Opened: RFQ is officially sent to selected suppliers.
• Closed: RFQ submission deadline has passed.
• Awarded: Best supplier is selected; award notifications are sent.
o Auto-award option optional.
• Cancelled: RFQ process terminated by end user.
• Archived: PR and RFQ data are archived and removed from active workflows.
________________________________________
6. Order Generation
• Upon awarding, the final purchase order (PO) is created and sent back to the client’s external system for processing.
________________________________________
Supplier Portal & Notifications
1. RFQ Notification & Response
• Suppliers receive email with secure link to view and respond to RFQs.
• Response form includes:
o Submission option.
o Document attachment capability.
2. Periodic Reminder Notifications
• Suppliers automatically receive reminders every 24 hours for all Opened RFQs until submission or deadline.
3. Award Notification
• Automated email is sent to winning supplier once RFQ is awarded.
________________________________________
Project Requirements
• Security Requirements:
o Encrypted communication (SSL/TLS).
o Data encryption at rest and in transit.
o Role-based access control (RBAC).
o Comprehensive audit logging.
o Secure APIs with rate limiting and token authentication.
• Flexibility Requirements:
o Modular design for adding new features.
o Configurable workflows and data fields per client.
o Scalable architecture to support multiple clients and suppliers.
• Final Deliverables:
o Source code with documentation.
o Deployment and configuration scripts.
o System architecture and database design documents.
o Full ownership and transfer of proprietary software rights.
1. Master Admin Panel
• Ability to manage client organizations.
o Functions: Create / Modify / Delete client access.
• Full control over all system modules and access privileges.
________________________________________
2. Client Admin Panel
• Manages internal users and access permissions within the client organization.
o Functions: Create / Modify / Delete end-user accounts.
• Includes password management capabilities.
________________________________________
3. Supplier Master Management
• Access Control:
o Master Admin & Client Admin: Full access to create / modify / delete suppliers.
o End Users: Can raise requests to Client Admin for new supplier ID creation with required supplier details.
________________________________________
4. Purchase Requisition (PR) Management
• Import Functionality:
o PR data to be imported from external client systems.
• Manual Entry:
o Option to manually create PRs within the system.
• Editable Fields:
o End users can Create / Modify / Delete PRs.
o Document attachment capability.
________________________________________
5. RFQ Lifecycle Management
Each PR goes through the following RFQ lifecycle stages:
• Draft: PR has been imported or created but not yet issued to suppliers.
• Unassigned – The client or one of the end user need assign respective person
• Opened: RFQ is officially sent to selected suppliers.
• Closed: RFQ submission deadline has passed.
• Awarded: Best supplier is selected; award notifications are sent.
o Auto-award option optional.
• Cancelled: RFQ process terminated by end user.
• Archived: PR and RFQ data are archived and removed from active workflows.
________________________________________
6. Order Generation
• Upon awarding, the final purchase order (PO) is created and sent back to the client’s external system for processing.
________________________________________
Supplier Portal & Notifications
1. RFQ Notification & Response
• Suppliers receive email with secure link to view and respond to RFQs.
• Response form includes:
o Submission option.
o Document attachment capability.
2. Periodic Reminder Notifications
• Suppliers automatically receive reminders every 24 hours for all Opened RFQs until submission or deadline.
3. Award Notification
• Automated email is sent to winning supplier once RFQ is awarded.
________________________________________
Project Requirements
• Security Requirements:
o Encrypted communication (SSL/TLS).
o Data encryption at rest and in transit.
o Role-based access control (RBAC).
o Comprehensive audit logging.
o Secure APIs with rate limiting and token authentication.
• Flexibility Requirements:
o Modular design for adding new features.
o Configurable workflows and data fields per client.
o Scalable architecture to support multiple clients and suppliers.
• Final Deliverables:
o Source code with documentation.
o Deployment and configuration scripts.
o System architecture and database design documents.
o Full ownership and transfer of proprietary software rights.