Transport Management Software
Budget: ₹12,500 – ₹37,500 INR
Project Brief: Transport Management Software (TMS)
1. Project Overview
Develop a web-based Transport Management Software (TMS) to streamline end-to-end logistics operations — from LR (Lorry Receipt) generation to customer invoicing, including hired vehicle management, advance payments, and driver/vendor settlement tracking.
The system should improve operational efficiency, reduce manual errors, and provide financial transparency across transport operations.
2. Objectives
Automate LR creation and trip lifecycle management
Track hired vehicles and manage advances/payments
Generate accurate customer invoices
Monitor receivables and payables
Provide real-time operational and financial reports
Reduce paperwork and manual reconciliation
3. Core Modules & Features
A. Master Data Management
Customers (GST, billing address, credit terms)
Vendors / Vehicle Owners
Drivers
Vehicles (Owned & Hired)
Routes
Freight rate master
Branch/Location management
B. LR (Lorry Receipt) Management
Create LR with:
Consignor / Consignee details
Material description
Weight / Quantity
Freight type (To Pay / Paid / TBB)
Rate & freight calculation
GST auto-calculation
Auto LR number generation
Multi-LR trip mapping
Print LR (PDF format)
LR status tracking (Booked / In Transit / Delivered / Closed)
C. Trip & Vehicle Management
Trip creation against one or multiple LRs
Assign:
Vehicle (Owned/Hired)
Driver
Route
Track:
Trip start & end date
Fuel entry
Toll & miscellaneous expenses
Upload POD (Proof of Delivery)
D. Hired Vehicle Management
Vendor-wise vehicle assignment
Record:
Agreed hire amount
Advance paid
Diesel advance
Balance payable
Trip-wise profitability calculation
Vendor ledger view
E. Advance & Payment Management
Driver/Vendor Advances:
Cash advance entry
Diesel advance tracking
Auto adjustment against final settlement
Vendor Settlement:
Calculate:
Total freight
Less advances
Less expenses
Net payable
Settlement voucher generation
Payment tracking (Cash / Bank / UPI)
F. Customer Invoicing
Auto invoice generation from LRs
Consolidated invoice (Multiple LRs)
GST compliant invoice
E-invoice readiness (if required)
Invoice print & PDF download
Credit note / debit note support
G. Accounts & Finance
Customer ledger
Vendor ledger
Outstanding receivables report
Payables report
Profit & loss per trip
Expense tracking
TDS tracking (if applicable)
H. Reports & Dashboards
Operational Reports:
Daily dispatch report
Vehicle utilization report
Pending delivery report
POD pending report
Financial Reports:
Customer outstanding
Vendor payable
Trip profitability
Monthly revenue summary
Advance vs settlement report
Dashboard should show:
Active trips
Today’s dispatch
Outstanding receivables
Payables due
4. User Roles & Permissions
Admin (Full access)
Branch Manager
Operations Executive
Accounts User
Data Entry Operator
Read-only Management User
Role-based access control required.
5. Technical Requirements
Web-based (Cloud preferred)
Mobile responsive
Multi-branch support
Secure login with role permissions
Data backup & security
API readiness for:
GPS integration
Accounting software (e.g., Tally)
E-way bill system (future phase)
6. Workflow Overview
Create LR
Assign LR to Trip
Assign Vehicle & Driver
Record Advance (if hired vehicle)
Track trip expenses
Delivery confirmation + POD upload
Generate customer invoice
Vendor settlement after trip closure
Payment reconciliation
7. Non-Functional Requirements
Fast performance
Audit trail for all financial entries
Scalable architecture
Export to Excel/PDF
User-friendly UI
Minimal training requirement
8. Future Enhancements (Phase 2)
Mobile app for drivers
GPS live tracking
Automated SMS/WhatsApp notifications
Customer portal (Track shipment)
Integration with FASTag data
AI-based freight rate optimization
9. Expected Benefits
100% digital LR lifecycle
Real-time financial visibility
Reduced revenue leakage
Better vendor control
Improved cash flow tracking
Increased operational efficiency
1. Project Overview
Develop a web-based Transport Management Software (TMS) to streamline end-to-end logistics operations — from LR (Lorry Receipt) generation to customer invoicing, including hired vehicle management, advance payments, and driver/vendor settlement tracking.
The system should improve operational efficiency, reduce manual errors, and provide financial transparency across transport operations.
2. Objectives
Automate LR creation and trip lifecycle management
Track hired vehicles and manage advances/payments
Generate accurate customer invoices
Monitor receivables and payables
Provide real-time operational and financial reports
Reduce paperwork and manual reconciliation
3. Core Modules & Features
A. Master Data Management
Customers (GST, billing address, credit terms)
Vendors / Vehicle Owners
Drivers
Vehicles (Owned & Hired)
Routes
Freight rate master
Branch/Location management
B. LR (Lorry Receipt) Management
Create LR with:
Consignor / Consignee details
Material description
Weight / Quantity
Freight type (To Pay / Paid / TBB)
Rate & freight calculation
GST auto-calculation
Auto LR number generation
Multi-LR trip mapping
Print LR (PDF format)
LR status tracking (Booked / In Transit / Delivered / Closed)
C. Trip & Vehicle Management
Trip creation against one or multiple LRs
Assign:
Vehicle (Owned/Hired)
Driver
Route
Track:
Trip start & end date
Fuel entry
Toll & miscellaneous expenses
Upload POD (Proof of Delivery)
D. Hired Vehicle Management
Vendor-wise vehicle assignment
Record:
Agreed hire amount
Advance paid
Diesel advance
Balance payable
Trip-wise profitability calculation
Vendor ledger view
E. Advance & Payment Management
Driver/Vendor Advances:
Cash advance entry
Diesel advance tracking
Auto adjustment against final settlement
Vendor Settlement:
Calculate:
Total freight
Less advances
Less expenses
Net payable
Settlement voucher generation
Payment tracking (Cash / Bank / UPI)
F. Customer Invoicing
Auto invoice generation from LRs
Consolidated invoice (Multiple LRs)
GST compliant invoice
E-invoice readiness (if required)
Invoice print & PDF download
Credit note / debit note support
G. Accounts & Finance
Customer ledger
Vendor ledger
Outstanding receivables report
Payables report
Profit & loss per trip
Expense tracking
TDS tracking (if applicable)
H. Reports & Dashboards
Operational Reports:
Daily dispatch report
Vehicle utilization report
Pending delivery report
POD pending report
Financial Reports:
Customer outstanding
Vendor payable
Trip profitability
Monthly revenue summary
Advance vs settlement report
Dashboard should show:
Active trips
Today’s dispatch
Outstanding receivables
Payables due
4. User Roles & Permissions
Admin (Full access)
Branch Manager
Operations Executive
Accounts User
Data Entry Operator
Read-only Management User
Role-based access control required.
5. Technical Requirements
Web-based (Cloud preferred)
Mobile responsive
Multi-branch support
Secure login with role permissions
Data backup & security
API readiness for:
GPS integration
Accounting software (e.g., Tally)
E-way bill system (future phase)
6. Workflow Overview
Create LR
Assign LR to Trip
Assign Vehicle & Driver
Record Advance (if hired vehicle)
Track trip expenses
Delivery confirmation + POD upload
Generate customer invoice
Vendor settlement after trip closure
Payment reconciliation
7. Non-Functional Requirements
Fast performance
Audit trail for all financial entries
Scalable architecture
Export to Excel/PDF
User-friendly UI
Minimal training requirement
8. Future Enhancements (Phase 2)
Mobile app for drivers
GPS live tracking
Automated SMS/WhatsApp notifications
Customer portal (Track shipment)
Integration with FASTag data
AI-based freight rate optimization
9. Expected Benefits
100% digital LR lifecycle
Real-time financial visibility
Reduced revenue leakage
Better vendor control
Improved cash flow tracking
Increased operational efficiency
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