Real Estate Marketplace Website

Phase-5 RWA – Society Management, Governance & Property Exchange Platform
Prepared for: Phase-5 Residents
Prepared by: Vishal Gupta

1. Objective
To design a secure, Phase-5 exclusive digital platform covering member lifecycle, governance, financial management, and a controlled property transaction ecosystem with special focus on NRI users.
2. Scope
• Applicable only to Phase-5 units
• No cross-phase data sharing except controlled federation integration
• Expandable architecture for future scaling

3. User Roles
• Owner (Member)
• Tenant
• Governing Body (Admin)
• External Buyer (Verified)
• System Administrator
4. Detailed Module Requirements
4.1 Member Management
• Bulk import of members via Excel
• Manual onboarding
• Unique Member ID auto-generation
• Family member tagging
• Status tracking (Active / Inactive / Rented)
• Profile edit controls
• Maker-checker approval for changes

4.2 KYC & ID Card
• Upload PAN, Aadhaar, Photo
• Backend upload by admin
• KYC approval/rejection workflow
• Auto-generation of digital ID card
• QR-based verification
• Downloadable PDF ID

4.3 Tenant Management
• Mark unit as rented
• Tenant KYC and onboarding
• Tenant ID card
• Communication rights transfer
• Limited system access
• Auto deactivation on exit

4.4 Financial Management
• Maintenance billing engine
• Member ledger
• Online payment (UPI, cards)
• Auto receipt generation
• Auto acknowledgment
• Reminder engine (SMS/email/app)
• Late fee calculation
• Financial reports

4.5 Governance
• Notice board
• Circular publishing
• Minutes repository
• Version control
• Meeting scheduler
• Attendance capture
• Digital signature support

4.6 Communication
• In-app notifications
• SMS and email integration
• Secure encrypted chat
• Emergency broadcast system

4.7 Property Module (Offer System)
• Owner-only listing
• Buyer registration with fee
• Offer submission (private)
• No public auction
• Offer tracking dashboard
• Deal closure summary
• Audit trail of offers

4.8 NRI Workflow
• NRI tagging
• Remote dashboard access
• Representative assignment
• Offer tracking and approval
• Site visit coordination

4.9 Assisted Sale
• Optional service
• Site visit support
• Negotiation assistance
• Documentation help
• Closure tracking

4.10 Federation Integration
• Limited data sharing (unit, occupancy)
• Federation billing import
• Separate ledger for federation charges
• No KYC sharing

4.11 Document Management
• Secure document storage
• Access control
• Version history
• Watermarking

4.12 Audit & Compliance
• Full audit logs
• Admin activity tracking
• DPDP compliance
• Consent logs

5. Security
• OTP login
• Role-based access
• Data encryption
• Backup and recovery

6. Data Structure
• Member Master
• Unit Master
• Tenant Master
• Financial Ledger
• KYC Repository
• Offer Logs
• Chat Logs
• Audit Logs

7. Commercial Model
• Buyer registration fee
• Optional listing fee
• Assisted service fee