Organic Farm Transition Management Software -- 2
Budget: $1,500 – $3,000 USD
Project: Organic Farm Management App
Project Overview
We are developing a digital farm management system to support the transition of ~2,100+ hectares of agricultural land into certified organic production.
The system must integrate GIS mapping (or upload kmz map), field data collection, compliance tracking, and audit-ready reporting aligned with organic certification standards (EU/USDA).
The platform will be used by:
Farm managers
Agronomists
Field inspectors
Community farmers (smallholders)
Certification auditors
Core Objective
Build a system that can:
Map and manage farm fields (GIS-based)
Track soil, cultivation, and land-use history
Identify contamination risks and buffer zones
Record all farm activities (inputs/outputs)
Ensure full traceability for organic certification audits
Key Functional Requirements
1. GIS Mapping (CRITICAL MODULE)
The system should support two possible approaches (developer to recommend best option):
Option A – GIS-first (preferred if scalable):
Interactive map (Google Maps / Mapbox / QGIS integration)
Draw and manage:
Field boundaries
Buffer zones
Roads, water sources
Assign Field IDs
Layer-based visualization (soil, risk zones, crops)
Option B – KMZ/KML Upload (simpler MVP):
Upload KMZ/KML files (from Google Earth)
Auto-extract:
Field polygons
Coordinates
Display fields on map with IDs
Developer should advise:
Best architecture for long-term scalability
Cost vs performance trade-offs
2. Soil Sampling & Lab Analysis
Record sampling points per field (geo-referenced if possible)
Store:
Soil test results (PDF or structured data)
Nutrient levels
Contamination indicators
Link results to specific fields
3. Land Use & Cultivation History
For each field:
Past crops (multi-year history)
Past use of:
Synthetic fertilizers
Pesticides
Herbicides
Upload supporting documents / affidavits (if necessary)
4. Contamination Risk Assessment
Identify risks such as:
Neighboring conventional farms
Utility lines / roads
Define and visualize:
Buffer zones
Risk scoring per field (optional but valuable)
5. Organic Compliance & Activity Tracking (ICS System)
This is critical for certification.
Track all farm activities:
Planting
Harvesting
Fertilizer applications (organic only)
Pest control methods
Inputs used (must be approved)
Each record must include:
Date
Field ID
Operator/user
Evidence (photo/upload optional)
6. Community & Farmer Management
Register farmers (smallholders)
Assign fields to farmers
Track compliance per farmer
Maintain audit trail of participation
7. Audit & Certification Readiness
System must generate:
Field history reports
Input usage logs
Soil analysis reports
Non-compliance flags
Internal Control System (ICS) records
Output should be exportable (PDF/Excel) for auditors
8. Monitoring & Reporting Dashboard
Farm overview:
Total fields
Certified vs non-compliant
Alerts:
Unauthorized input usage
Missing records
Activity summaries (daily/weekly/monthly)
Technical Expectations
Developer should propose:
Recommended stack (examples):
Frontend: Glide / React / Flutter
Backend: Firebase / Supabase / Node.js
GIS: Mapbox / Google Maps / QGIS / PostGIS
Data structure design:
Fields
Farmers
Activities
Soil data
Compliance logs
Mobile-friendly (field use is essential)
Deliverables
Functional app (web + mobile-friendly)
GIS mapping module (or KMZ upload system)
Database structure
Admin dashboard
Reporting/export tools
Documentation + training guidance
Important Notes
Preference for developers with previous agriculture or GIS project experience
If you already have a similar system built, we are open to adapting it to reduce development time and cost
System must be simple for field teams but robust for audits
Offline capability is a plus
Project Overview
We are developing a digital farm management system to support the transition of ~2,100+ hectares of agricultural land into certified organic production.
The system must integrate GIS mapping (or upload kmz map), field data collection, compliance tracking, and audit-ready reporting aligned with organic certification standards (EU/USDA).
The platform will be used by:
Farm managers
Agronomists
Field inspectors
Community farmers (smallholders)
Certification auditors
Core Objective
Build a system that can:
Map and manage farm fields (GIS-based)
Track soil, cultivation, and land-use history
Identify contamination risks and buffer zones
Record all farm activities (inputs/outputs)
Ensure full traceability for organic certification audits
Key Functional Requirements
1. GIS Mapping (CRITICAL MODULE)
The system should support two possible approaches (developer to recommend best option):
Option A – GIS-first (preferred if scalable):
Interactive map (Google Maps / Mapbox / QGIS integration)
Draw and manage:
Field boundaries
Buffer zones
Roads, water sources
Assign Field IDs
Layer-based visualization (soil, risk zones, crops)
Option B – KMZ/KML Upload (simpler MVP):
Upload KMZ/KML files (from Google Earth)
Auto-extract:
Field polygons
Coordinates
Display fields on map with IDs
Developer should advise:
Best architecture for long-term scalability
Cost vs performance trade-offs
2. Soil Sampling & Lab Analysis
Record sampling points per field (geo-referenced if possible)
Store:
Soil test results (PDF or structured data)
Nutrient levels
Contamination indicators
Link results to specific fields
3. Land Use & Cultivation History
For each field:
Past crops (multi-year history)
Past use of:
Synthetic fertilizers
Pesticides
Herbicides
Upload supporting documents / affidavits (if necessary)
4. Contamination Risk Assessment
Identify risks such as:
Neighboring conventional farms
Utility lines / roads
Define and visualize:
Buffer zones
Risk scoring per field (optional but valuable)
5. Organic Compliance & Activity Tracking (ICS System)
This is critical for certification.
Track all farm activities:
Planting
Harvesting
Fertilizer applications (organic only)
Pest control methods
Inputs used (must be approved)
Each record must include:
Date
Field ID
Operator/user
Evidence (photo/upload optional)
6. Community & Farmer Management
Register farmers (smallholders)
Assign fields to farmers
Track compliance per farmer
Maintain audit trail of participation
7. Audit & Certification Readiness
System must generate:
Field history reports
Input usage logs
Soil analysis reports
Non-compliance flags
Internal Control System (ICS) records
Output should be exportable (PDF/Excel) for auditors
8. Monitoring & Reporting Dashboard
Farm overview:
Total fields
Certified vs non-compliant
Alerts:
Unauthorized input usage
Missing records
Activity summaries (daily/weekly/monthly)
Technical Expectations
Developer should propose:
Recommended stack (examples):
Frontend: Glide / React / Flutter
Backend: Firebase / Supabase / Node.js
GIS: Mapbox / Google Maps / QGIS / PostGIS
Data structure design:
Fields
Farmers
Activities
Soil data
Compliance logs
Mobile-friendly (field use is essential)
Deliverables
Functional app (web + mobile-friendly)
GIS mapping module (or KMZ upload system)
Database structure
Admin dashboard
Reporting/export tools
Documentation + training guidance
Important Notes
Preference for developers with previous agriculture or GIS project experience
If you already have a similar system built, we are open to adapting it to reduce development time and cost
System must be simple for field teams but robust for audits
Offline capability is a plus