Attendance & Membership System
Budget: $10 – $30 USD
I am looking for a platform that will serve as the primary attendance and member management system program. The platform should be easy to use, mobile-friendly, and scalable as our program continues to grow.
### Core Features
* Generate a unique QR code for each meeting or event.
* Allow members to scan the QR code with their phones to check in.
* Automatically record the date and time of each check-in.
* Prevent duplicate check-ins.
* Provide a manual check-in option for members who are unable to scan the QR code.
### Member Database
Each member should have a profile that includes:
* Name
* School
* Grade level
* Parent/Guardian name
* Phone number
* Email address
* Graduation year
* Membership status (Active, Inactive, Alumni)
### Attendance Dashboard
I need a dashboard that allows me to:
* View attendance for each meeting.
* See who attended and who was absent.
* View each member's attendance history.
* Calculate each member's attendance percentage automatically.
* Filter attendance by member, meeting, or date range.
* Identify attendance trends over time.
Since our program requires members to maintain **at least 75% attendance**, the system should automatically flag members who fall below this requirement.
### Reports
The platform should allow me to:
* Export attendance reports to Excel, Google Sheets, or PDF.
* Generate individual attendance reports for each member.
* Generate meeting attendance reports.
* View attendance summaries by month or semester.
### Communication
If possible, I would like the ability to:
* Send meeting reminders by email or text.
* Notify members or parents when meetings are missed.
* Send announcements regarding schedule changes or upcoming events.
### Additional Features
If feasible, I would also like the platform to include:
* Community service hour tracking.
* GPA tracking.
* Dues/payment tracking.
* Leadership position tracking.
* Document uploads (permission forms, membership agreements, etc.).
* Notes section for advisors.
### Technical Requirements
* Mobile-friendly for both iPhone and Android.
* Works on desktop computers as well.
* Secure login for advisors.
* Simple, clean, and easy-to-use interface.
* Reliable data storage and backup.
Please let me know whether you recommend building this as a custom web application or using an existing platform that can be customized to meet these requirements. If you have suggestions for improving the system or adding features that would make it more efficient, I would appreciate your recommendations as well.
### Core Features
* Generate a unique QR code for each meeting or event.
* Allow members to scan the QR code with their phones to check in.
* Automatically record the date and time of each check-in.
* Prevent duplicate check-ins.
* Provide a manual check-in option for members who are unable to scan the QR code.
### Member Database
Each member should have a profile that includes:
* Name
* School
* Grade level
* Parent/Guardian name
* Phone number
* Email address
* Graduation year
* Membership status (Active, Inactive, Alumni)
### Attendance Dashboard
I need a dashboard that allows me to:
* View attendance for each meeting.
* See who attended and who was absent.
* View each member's attendance history.
* Calculate each member's attendance percentage automatically.
* Filter attendance by member, meeting, or date range.
* Identify attendance trends over time.
Since our program requires members to maintain **at least 75% attendance**, the system should automatically flag members who fall below this requirement.
### Reports
The platform should allow me to:
* Export attendance reports to Excel, Google Sheets, or PDF.
* Generate individual attendance reports for each member.
* Generate meeting attendance reports.
* View attendance summaries by month or semester.
### Communication
If possible, I would like the ability to:
* Send meeting reminders by email or text.
* Notify members or parents when meetings are missed.
* Send announcements regarding schedule changes or upcoming events.
### Additional Features
If feasible, I would also like the platform to include:
* Community service hour tracking.
* GPA tracking.
* Dues/payment tracking.
* Leadership position tracking.
* Document uploads (permission forms, membership agreements, etc.).
* Notes section for advisors.
### Technical Requirements
* Mobile-friendly for both iPhone and Android.
* Works on desktop computers as well.
* Secure login for advisors.
* Simple, clean, and easy-to-use interface.
* Reliable data storage and backup.
Please let me know whether you recommend building this as a custom web application or using an existing platform that can be customized to meet these requirements. If you have suggestions for improving the system or adding features that would make it more efficient, I would appreciate your recommendations as well.