Develop an Applicant Tracking System
Budget: ₹1,500 – ₹12,500 INR
Applicant Tracking System (ATS) – Workflow Process
Step 1: Job Creation – BDE Team
• The BDE Team creates the Job Description (JD) in the system.
• Job details include:
o Client Name
o Department
o Job Role
o Requirements
o Number of Openings
• After creation, the job moves to the STL (Senior Team Lead) for verification.
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Step 2: STL Verification & Assignment
• STL reviews and verifies job requirements.
• STL assigns the job to the respective Department Team Lead (TL).
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Step 3: Department TL Assignment
• TL reviews the Job Description.
• TL assigns the job to one or multiple Recruiters.
• Recruiters receive notifications for assigned jobs.
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Step 4: Recruiter Candidate Submission
• Recruiters:
o Source candidates
o Add candidate profiles into ATS
o Upload documents (Resume, Cover Letter, Certificates)
o Update candidate details
• Recruiters move candidates to Internal Review Stage.
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Step 5: TL Review – TL Approval
• TL reviews submitted candidates.
• Actions:
o Approve → Forward to STL
o Not Approve Again move to Recuiters
o Reject → Move to Rejected Candidates Pool
________________________________________
Step 6: STL Verification & Approval
• STL verifies candidate details.
• Outcomes:
o Approved → Status marked as Verified
o Rejected → Move to Rejected Candidates Pool
________________________________________
Step 7: BDE Team Review
• Approved candidates become visible to BDE Team.
• BDE reviews for client suitability.
• Approved candidates move to Client Stage.
________________________________________
Step 8: Client Interaction & Notifications
• Client receives candidate profiles.
• Client updates stages:
o Interview Scheduled
o Interview Feedback
o Selection Status
Notifications (Automated):
• Email & SMS sent to:
o Internal team
o Candidate
• Includes:
o Interview details
o Status updates
________________________________________
Step 9: Candidate Selection & Dashboard
• Selected candidates:
o Status → Job Confirmed / Selected
o Displayed on Dashboard
• Visibility provided to:
o BDE Team
o TL
o STL
o Recruiters
o Admin
________________________________________
The core functionality of the system is that the Admin assigns permissions to each department, and based on these permissions, users can only view, edit, or update information as authorized
________________________________________
The data is organized department-wise, with dedicated dashboards created for each department. Login access is provided based on department roles, ensuring that each department can only view, edit, or update its own data. Data from one department is not visible to any other department.
Step 1: Job Creation – BDE Team
• The BDE Team creates the Job Description (JD) in the system.
• Job details include:
o Client Name
o Department
o Job Role
o Requirements
o Number of Openings
• After creation, the job moves to the STL (Senior Team Lead) for verification.
________________________________________
Step 2: STL Verification & Assignment
• STL reviews and verifies job requirements.
• STL assigns the job to the respective Department Team Lead (TL).
________________________________________
Step 3: Department TL Assignment
• TL reviews the Job Description.
• TL assigns the job to one or multiple Recruiters.
• Recruiters receive notifications for assigned jobs.
________________________________________
Step 4: Recruiter Candidate Submission
• Recruiters:
o Source candidates
o Add candidate profiles into ATS
o Upload documents (Resume, Cover Letter, Certificates)
o Update candidate details
• Recruiters move candidates to Internal Review Stage.
________________________________________
Step 5: TL Review – TL Approval
• TL reviews submitted candidates.
• Actions:
o Approve → Forward to STL
o Not Approve Again move to Recuiters
o Reject → Move to Rejected Candidates Pool
________________________________________
Step 6: STL Verification & Approval
• STL verifies candidate details.
• Outcomes:
o Approved → Status marked as Verified
o Rejected → Move to Rejected Candidates Pool
________________________________________
Step 7: BDE Team Review
• Approved candidates become visible to BDE Team.
• BDE reviews for client suitability.
• Approved candidates move to Client Stage.
________________________________________
Step 8: Client Interaction & Notifications
• Client receives candidate profiles.
• Client updates stages:
o Interview Scheduled
o Interview Feedback
o Selection Status
Notifications (Automated):
• Email & SMS sent to:
o Internal team
o Candidate
• Includes:
o Interview details
o Status updates
________________________________________
Step 9: Candidate Selection & Dashboard
• Selected candidates:
o Status → Job Confirmed / Selected
o Displayed on Dashboard
• Visibility provided to:
o BDE Team
o TL
o STL
o Recruiters
o Admin
________________________________________
The core functionality of the system is that the Admin assigns permissions to each department, and based on these permissions, users can only view, edit, or update information as authorized
________________________________________
The data is organized department-wise, with dedicated dashboards created for each department. Login access is provided based on department roles, ensuring that each department can only view, edit, or update its own data. Data from one department is not visible to any other department.