Virtual Office Assistant

We are searching for a Virtual Assistant to join and support our growing team. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Responsibilities: - Organize office and assist associates in ways that optimize procedures - Sort and distribute communications in a timely manner - Create and update records ensuring the accuracy and validity of the information - Schedule and plan meetings and appointments - Monitor level of supplies and handle shortages - Resolve office-related malfunctions and respond to requests or issues - Coordinate with other departments to ensure compliance with established policies - Maintain trusting relationships with suppliers, customers and colleagues - Perform receptionist duties when needed Qualifications: - Knowledge of “back-office” computer systems (ERP software) - Working knowledge of office equipment - Thorough understanding of office management procedures - Excellent organizational and time management skills - Analytical abilities and aptitude in problem-solving - Excellent written and verbal communication skills - Proficiency in MS Office