Virtual Executive Assistant (Philippines-Based, Managing Singapore Administrative Tasks)
Budget: €750 – €1,500 EUR
I'm seeking a proactive, highly organized, Philippines-based virtual executive assistant (EA) to manage a variety of administrative and personal tasks related to my business and life in Singapore. The ideal candidate is detail-oriented, efficient, and capable of independently handling responsibilities with minimal supervision. Previous experience working with clients based in Singapore or familiarity with Singaporean business culture and administrative practices will be highly preferred.
Primary Responsibilities:
Manage calendar scheduling and appointment bookings (business, personal, health checkups).
Handle and organize emails, highlighting important matters and responding as appropriate.
Process and track monthly expense claims and manage budgeting spreadsheets.
Prepare and submit insurance claims (healthcare, travel, reimbursements).
Arrange travel logistics (flight bookings, hotel reservations, itinerary preparation).
Coordinate with local (Singapore-based) services remotely as required.
Assist in managing and organizing digital documents (contracts, receipts, invoices).
Qualifications & Experience:
Proven experience as a virtual assistant, executive assistant, or administrative assistant.
Excellent written and spoken English communication skills.
Proficiency in productivity and communication tools: Google Workspace, Microsoft Office Suite, Slack, Asana, Notion, etc.
Comfortable managing confidential and sensitive information.
Ability to handle multiple tasks and deadlines efficiently.
Experience with clients based in Singapore is strongly preferred.
Preferred Personal Attributes:
Highly reliable, responsive, and professional.
Proactive problem-solver with a strong attention to detail.
Self-motivated and able to independently manage workload.
Work Arrangement:
Remote, part-time position (~10-20 hours per week initially, with potential for growth).
Flexible working hours aligning with Singapore’s timezone (GMT+8).
Application Instructions:
When applying, please briefly describe your previous relevant experience, particularly related to managing tasks for Singapore-based clients. Also, provide your expected hourly rate, availability, and any relevant references.
I look forward to receiving your applications and discussing this opportunity further with shortlisted candidates.
Primary Responsibilities:
Manage calendar scheduling and appointment bookings (business, personal, health checkups).
Handle and organize emails, highlighting important matters and responding as appropriate.
Process and track monthly expense claims and manage budgeting spreadsheets.
Prepare and submit insurance claims (healthcare, travel, reimbursements).
Arrange travel logistics (flight bookings, hotel reservations, itinerary preparation).
Coordinate with local (Singapore-based) services remotely as required.
Assist in managing and organizing digital documents (contracts, receipts, invoices).
Qualifications & Experience:
Proven experience as a virtual assistant, executive assistant, or administrative assistant.
Excellent written and spoken English communication skills.
Proficiency in productivity and communication tools: Google Workspace, Microsoft Office Suite, Slack, Asana, Notion, etc.
Comfortable managing confidential and sensitive information.
Ability to handle multiple tasks and deadlines efficiently.
Experience with clients based in Singapore is strongly preferred.
Preferred Personal Attributes:
Highly reliable, responsive, and professional.
Proactive problem-solver with a strong attention to detail.
Self-motivated and able to independently manage workload.
Work Arrangement:
Remote, part-time position (~10-20 hours per week initially, with potential for growth).
Flexible working hours aligning with Singapore’s timezone (GMT+8).
Application Instructions:
When applying, please briefly describe your previous relevant experience, particularly related to managing tasks for Singapore-based clients. Also, provide your expected hourly rate, availability, and any relevant references.
I look forward to receiving your applications and discussing this opportunity further with shortlisted candidates.