Virtual Assistant for Booming Psychotherapy Practice
Budget: $15 – $25 USD
Job Title: Virtual Healthcare Executive Assistant (10 hrs/week, $20/hr) – Psychotherapy Practice Support
Description:
We are a NYC-based psychotherapy group practice currently undergoing a growth phase and are looking for a Virtual Healthcare Executive Assistant to support our client intake process, digital presence, and internal team management.
This role will involve a variety of administrative tasks that will help streamline operations and support our clinicians. The initial engagement is for 10 hours/week, at a rate of $20/hr, with the potential for growth as the practice expands.
Core Responsibilities:
- Client Intake & Coordination: Manage demographic forms, follow-ups, EHR entries, and scheduling (2-3 hrs/week)
- Social Media & Digital Presence: Create and schedule posts on Canva, Adobe Express and Gamma
- System Automation Support: Assist with streamlining tasks using Google Workspace, CloudHQ, Zapier, etc.
- Website & Resource Updates: Update clinician profiles, intake documents, and landing pages on Squarespace
- Clinician Onboarding & Admin Support: Organize onboarding resources, checklists, and SOPs
- Cross-Team Communication: Assist with communication between 1099 clinicians and internal teams
Required Tools & Platforms:
- Google Workspace (Docs, Sheets, Gmail, Calendar) - - TherapyNotes (EHR systems)
- CloudHQ (task automation)
- Zapier (app integration)
- Squarespace (website management)
- Canva, Adobe Express (social media content creation)
- ChatGPT, Gemini (AI-based tools)
- ClickUp (optional for task management)
Preferred Qualifications:
- Experience working in healthcare or mental health practice management
- Proficiency with automation tools (Zapier, CloudHQ) and social media management tools
- Strong organizational skills and attention to detail
- Ability to work independently and proactively
- Excellent communication skills (written and verbal)
About Us
We’re Therapy Insights Practice P.C., a growing psychotherapy group in NYC, focused on providing quality care while also leveraging technology and operational efficiency. We’re currently expanding our services and need a proactive assistant who can help streamline operations and build out automated systems as we continue to grow.
Budget:
- $20/hr for 10 hours/week
- Potential for role expansion based on performance
If this opportunity sounds like a good fit, we’d love to hear from you. Please provide your availability for a quick chat, and let us know why you’d be the right fit for this role.
Description:
We are a NYC-based psychotherapy group practice currently undergoing a growth phase and are looking for a Virtual Healthcare Executive Assistant to support our client intake process, digital presence, and internal team management.
This role will involve a variety of administrative tasks that will help streamline operations and support our clinicians. The initial engagement is for 10 hours/week, at a rate of $20/hr, with the potential for growth as the practice expands.
Core Responsibilities:
- Client Intake & Coordination: Manage demographic forms, follow-ups, EHR entries, and scheduling (2-3 hrs/week)
- Social Media & Digital Presence: Create and schedule posts on Canva, Adobe Express and Gamma
- System Automation Support: Assist with streamlining tasks using Google Workspace, CloudHQ, Zapier, etc.
- Website & Resource Updates: Update clinician profiles, intake documents, and landing pages on Squarespace
- Clinician Onboarding & Admin Support: Organize onboarding resources, checklists, and SOPs
- Cross-Team Communication: Assist with communication between 1099 clinicians and internal teams
Required Tools & Platforms:
- Google Workspace (Docs, Sheets, Gmail, Calendar) - - TherapyNotes (EHR systems)
- CloudHQ (task automation)
- Zapier (app integration)
- Squarespace (website management)
- Canva, Adobe Express (social media content creation)
- ChatGPT, Gemini (AI-based tools)
- ClickUp (optional for task management)
Preferred Qualifications:
- Experience working in healthcare or mental health practice management
- Proficiency with automation tools (Zapier, CloudHQ) and social media management tools
- Strong organizational skills and attention to detail
- Ability to work independently and proactively
- Excellent communication skills (written and verbal)
About Us
We’re Therapy Insights Practice P.C., a growing psychotherapy group in NYC, focused on providing quality care while also leveraging technology and operational efficiency. We’re currently expanding our services and need a proactive assistant who can help streamline operations and build out automated systems as we continue to grow.
Budget:
- $20/hr for 10 hours/week
- Potential for role expansion based on performance
If this opportunity sounds like a good fit, we’d love to hear from you. Please provide your availability for a quick chat, and let us know why you’d be the right fit for this role.