Virtual Assistant and Project Coordinator
Budget: $8 – $15 CAD
15 to 20 hours per week, 48 weeks per year approximately. Must be available Monday to Friday for a minimum of 3 hours per day.
FOR THE COMPANY MC2 CONSILIUM and its president (35 to 50% of all hours)
• Optimal calendar management (managing schedule conflicts, sending invitations, organizing meetings, etc.)
• Prepare and follow up on the president's activities (reminders, follow-ups, etc.)
• Assist in making proposals for services
• Follow up on contracts and accounts receivable
• Prepare documents for accounting: processing expense reports, client invoicing, subcontractor payments, etc.
• Work alongside MC2 consultants to proactively respond to their daily needs and help them manage their mandates independently with minimal supervision
• Write, edit and proofread marketing and other internal documents
FOR MC2 CLIENTS (50% to 65% of all hours)
• Contribute to various final deliverables reports (consolidation of client information, etc.)
• Write, edit and proofread client deliverables
• Carry out project control and follow up on projects
• Coordinate the various specific interventions of other team members (internal or external) at the client's site
• Communicate with appropriate stakeholders on the status of deliverables, hours, change requests, budgets, efficiency, profitability and other key project indicators
What you bring (Experience and knowledge)
WHAT
• A minimum of 5 years of relevant experience (as an administrative assistant and/or project coordinator), where you have done Excel reports, PowerPoint presentations, etc.
• Bilingualism (fluent French and professional English)
• At least 3 years of relevant experience where you have maintained relationships (emails, calls, video meetings) with high level clients (Director, VP, CEO, etc.)
• Ability to manage priorities in a fast-paced environment according to their relative importance and urgency
• Strong communication and writing skills
• Analytical and synthesis skills
• Advanced knowledge and experience in software such as Microsoft Office (Word, Excel, Outlook and PowerPoint) and basic knowledge of management software (ERP)
HOW
• You are able to take initiative and be proactive on a daily basis in making decisions and carrying out your tasks
• You represent the President with professionalism and confidence in both verbal and written communications
• You are able to develop a relationship of trust with the President and the executives of our clients
• You have the ability to work with minimal supervision
What WE OFFER
• A wage according to your expectations
• Payment within 48 hours of your monthly invoice
• A wage increase every year
• Performance bonuses once or twice a year
• A varied and interesting job
• An environment of respect
• Two 30-minute meetings per week with the President to discuss priorities, clarify issues and plan work
• Onboarding training program including guidelines manuals
• Flexibility around your urgent resp
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Adjoint(e) virtuel(le) et coordonnateur(trice) de projet
Poste de 15 à 20 heures par semaine, 48 semaines par année approximativement. Doit être disponible du lundi au vendredi au moins 3h par jour.
FOR THE COMPANY MC2 CONSILIUM and its president (35 to 50% of all hours)
• Optimal calendar management (managing schedule conflicts, sending invitations, organizing meetings, etc.)
• Prepare and follow up on the president's activities (reminders, follow-ups, etc.)
• Assist in making proposals for services
• Follow up on contracts and accounts receivable
• Prepare documents for accounting: processing expense reports, client invoicing, subcontractor payments, etc.
• Work alongside MC2 consultants to proactively respond to their daily needs and help them manage their mandates independently with minimal supervision
• Write, edit and proofread marketing and other internal documents
FOR MC2 CLIENTS (50% to 65% of all hours)
• Contribute to various final deliverables reports (consolidation of client information, etc.)
• Write, edit and proofread client deliverables
• Carry out project control and follow up on projects
• Coordinate the various specific interventions of other team members (internal or external) at the client's site
• Communicate with appropriate stakeholders on the status of deliverables, hours, change requests, budgets, efficiency, profitability and other key project indicators
What you bring (Experience and knowledge)
WHAT
• A minimum of 5 years of relevant experience (as an administrative assistant and/or project coordinator), where you have done Excel reports, PowerPoint presentations, etc.
• Bilingualism (fluent French and professional English)
• At least 3 years of relevant experience where you have maintained relationships (emails, calls, video meetings) with high level clients (Director, VP, CEO, etc.)
• Ability to manage priorities in a fast-paced environment according to their relative importance and urgency
• Strong communication and writing skills
• Analytical and synthesis skills
• Advanced knowledge and experience in software such as Microsoft Office (Word, Excel, Outlook and PowerPoint) and basic knowledge of management software (ERP)
HOW
• You are able to take initiative and be proactive on a daily basis in making decisions and carrying out your tasks
• You represent the President with professionalism and confidence in both verbal and written communications
• You are able to develop a relationship of trust with the President and the executives of our clients
• You have the ability to work with minimal supervision
What WE OFFER
• A wage according to your expectations
• Payment within 48 hours of your monthly invoice
• A wage increase every year
• Performance bonuses once or twice a year
• A varied and interesting job
• An environment of respect
• Two 30-minute meetings per week with the President to discuss priorities, clarify issues and plan work
• Onboarding training program including guidelines manuals
• Flexibility around your urgent resp
-------------------------------------------------
Adjoint(e) virtuel(le) et coordonnateur(trice) de projet
Poste de 15 à 20 heures par semaine, 48 semaines par année approximativement. Doit être disponible du lundi au vendredi au moins 3h par jour.