Virtual Assistant Needed for Multi- Service Business
Budget: $30 – $250 USD
Job Post: Personal Virtual Assistant for Multi-Service Business
Company Overview
We are a fast-growing multi-service business based in Southwest Florida, operating across Commercial Real Estate, Mobile Notary, Vacation Planning, Property Management, Business Consulting, and Tax Preparation. We are seeking a long-term, highly organized, and tech-savvy Virtual Assistant to help manage and grow our operations remotely.
Key Responsibilities
Administrative Support
• - Manage calendars, appointments, and meeting schedules
• - Answer and respond to emails and phone calls
• - Create and maintain digital filing systems
• - Prepare letters, contracts, and service agreements
Real Estate Tasks
• - Assist with MLS listings and property research
• - Schedule property showings and inspections
• - Prepare marketing materials (flyers, online listings, etc.)
• - Handle lease document prep and tenant communication
• - Maintain CRM and client follow-up systems
Mobile Notary Coordination
• - Manage notary appointment scheduling
• - Confirm client documents and ID requirements
• - Follow up for reviews and client feedback
• - Track payments and completed jobs
Marketing & Social Media
• - Draft and schedule social media posts (Facebook, Instagram, LinkedIn)
• - Maintain business pages on Google, Yelp, etc.
• - Assist with email marketing and newsletters
• - Help create digital ads or basic Canva graphics
Customer Service & Client Relations
• - Respond to service inquiries
• - Provide quote estimates
• - Book service appointments (e.g., notary, consultations)
• - Ensure follow-ups and client satisfaction surveys
Bookkeeping & Invoicing (Basic)
• - Track invoices and payments
• - Use tools like QuickBooks, Wave, or spreadsheets
• - Record business expenses
Research & Special Projects
• - Find local vendors or service providers (e.g., tree harvesters, towing services)
• - Assist with government contracting tasks or business registrations
• - Research industry trends or competitors
Required Skills & Qualifications
• - 2+ years experience as a Virtual Assistant or similar role
• - Familiar with real estate processes or willing to learn
• - Excellent written and verbal English communication
• - Proficient in Google Workspace, Microsoft Office, Zoom, Canva, and social media
• - Knowledge of CRM systems is a plus
• - Highly organized, self-motivated, and trustworthy
Hours & Availability
• 15–25 hours per week to start
• Flexible hours with daily check-ins (Mon–Fri)
• Available via WhatsApp, Email, or Phone during business hours EST
Company Overview
We are a fast-growing multi-service business based in Southwest Florida, operating across Commercial Real Estate, Mobile Notary, Vacation Planning, Property Management, Business Consulting, and Tax Preparation. We are seeking a long-term, highly organized, and tech-savvy Virtual Assistant to help manage and grow our operations remotely.
Key Responsibilities
Administrative Support
• - Manage calendars, appointments, and meeting schedules
• - Answer and respond to emails and phone calls
• - Create and maintain digital filing systems
• - Prepare letters, contracts, and service agreements
Real Estate Tasks
• - Assist with MLS listings and property research
• - Schedule property showings and inspections
• - Prepare marketing materials (flyers, online listings, etc.)
• - Handle lease document prep and tenant communication
• - Maintain CRM and client follow-up systems
Mobile Notary Coordination
• - Manage notary appointment scheduling
• - Confirm client documents and ID requirements
• - Follow up for reviews and client feedback
• - Track payments and completed jobs
Marketing & Social Media
• - Draft and schedule social media posts (Facebook, Instagram, LinkedIn)
• - Maintain business pages on Google, Yelp, etc.
• - Assist with email marketing and newsletters
• - Help create digital ads or basic Canva graphics
Customer Service & Client Relations
• - Respond to service inquiries
• - Provide quote estimates
• - Book service appointments (e.g., notary, consultations)
• - Ensure follow-ups and client satisfaction surveys
Bookkeeping & Invoicing (Basic)
• - Track invoices and payments
• - Use tools like QuickBooks, Wave, or spreadsheets
• - Record business expenses
Research & Special Projects
• - Find local vendors or service providers (e.g., tree harvesters, towing services)
• - Assist with government contracting tasks or business registrations
• - Research industry trends or competitors
Required Skills & Qualifications
• - 2+ years experience as a Virtual Assistant or similar role
• - Familiar with real estate processes or willing to learn
• - Excellent written and verbal English communication
• - Proficient in Google Workspace, Microsoft Office, Zoom, Canva, and social media
• - Knowledge of CRM systems is a plus
• - Highly organized, self-motivated, and trustworthy
Hours & Availability
• 15–25 hours per week to start
• Flexible hours with daily check-ins (Mon–Fri)
• Available via WhatsApp, Email, or Phone during business hours EST