Virtual Administration Officer for Expanding Business
Budget: $25 – $50 USD
Our business is expanding quickly and I need an organised virtual administration officer who can slot into our existing systems three days each week—Monday, Wednesday and Friday. Your core focus will be keeping the daily back-office workflow smooth so the rest of the team can stay client-facing.
You will jump straight into our shared inbox to triage and answer enquiries, prepare quotes, raise invoices and follow up outstanding payments. Because we run our books through QuickBooks, prior experience there is important—you should already be comfortable coding expenses, reconciling bank feeds and processing a straightforward payroll. Everything specific to our operation, from file naming conventions to customer tone of voice, will be covered during onboarding.
I value clear, friendly communication both with customers and with our internal staff. The pace can be brisk, so you’ll need to prioritise tasks confidently and keep calm when several requests land at once.
Deliverables each working day
• Inbox cleared and priority messages flagged or answered
• Accurate quotes and invoices issued in line with our templates
• Bookkeeping entries and payroll updates logged in QuickBooks
• Brief end-of-day note outlining completed actions & any follow-ups required
If you’re a people person who thrives on variety and can commit to those three set weekdays, I’d love to hear how you can help keep our growing business running smoothly.
You will jump straight into our shared inbox to triage and answer enquiries, prepare quotes, raise invoices and follow up outstanding payments. Because we run our books through QuickBooks, prior experience there is important—you should already be comfortable coding expenses, reconciling bank feeds and processing a straightforward payroll. Everything specific to our operation, from file naming conventions to customer tone of voice, will be covered during onboarding.
I value clear, friendly communication both with customers and with our internal staff. The pace can be brisk, so you’ll need to prioritise tasks confidently and keep calm when several requests land at once.
Deliverables each working day
• Inbox cleared and priority messages flagged or answered
• Accurate quotes and invoices issued in line with our templates
• Bookkeeping entries and payroll updates logged in QuickBooks
• Brief end-of-day note outlining completed actions & any follow-ups required
If you’re a people person who thrives on variety and can commit to those three set weekdays, I’d love to hear how you can help keep our growing business running smoothly.