Real Estate Virtual Assistant Needed
Budget: $250 – $750 AUD
Real Estate Contracts & Client Liaison
Hours: 20–40 hours per week
Rate: AU$7ph
Start Date: ASAP
About the Role :
We’re looking for a highly organised and proactive Virtual Assistant to support a busy real estate agent with contract coordination, client communication, and documentation management.
This is a key role that acts as the go-between for contracts, clients, solicitors, and internal teams — ensuring nothing slips through the cracks. You’ll manage all communication points, legal forms, and follow-up systems, keeping everything running smoothly and on schedule.
Key Responsibilities :
. Coordinate and track contracts from offer to settlement.
. Act as a client liaison, maintaining clear, professional communication throughout the process.
. Prepare and manage legal forms, contracts, and compliance documents.
. Chase up missing or overdue documents from clients, solicitors, or other parties.
. Manage and update systemised communication templates (email, SMS, CRM notes).
. Collect and organise data downloads, reports, and documents daily and weekly for review.
. Ensure all records and correspondence are accurate, up to date, and easily accessible.
. Provide daily updates and weekly summary reports to the agent.
Skills & Requirements :
. Experience in real estate administration or contract management.
. Strong understanding of property documentation and legal compliance.
. Excellent written and verbal communication skills.
. Highly organised and detail-oriented with a focus on accuracy.
. Proficient with CRM systems and document management tools (e.g. HubSpot, Airtable, Monday.com, Google Drive).
. Able to work independently with minimal supervision.
. Reliable internet connection and available to work 20–40 hours per week.
What We Offer :
. Flexible hours within Australian business time zones.
. Long-term position for the right candidate.
. Systemised workflows and templates to make your role efficient and structured.
. Supportive, growth-oriented team environment.
Hours: 20–40 hours per week
Rate: AU$7ph
Start Date: ASAP
About the Role :
We’re looking for a highly organised and proactive Virtual Assistant to support a busy real estate agent with contract coordination, client communication, and documentation management.
This is a key role that acts as the go-between for contracts, clients, solicitors, and internal teams — ensuring nothing slips through the cracks. You’ll manage all communication points, legal forms, and follow-up systems, keeping everything running smoothly and on schedule.
Key Responsibilities :
. Coordinate and track contracts from offer to settlement.
. Act as a client liaison, maintaining clear, professional communication throughout the process.
. Prepare and manage legal forms, contracts, and compliance documents.
. Chase up missing or overdue documents from clients, solicitors, or other parties.
. Manage and update systemised communication templates (email, SMS, CRM notes).
. Collect and organise data downloads, reports, and documents daily and weekly for review.
. Ensure all records and correspondence are accurate, up to date, and easily accessible.
. Provide daily updates and weekly summary reports to the agent.
Skills & Requirements :
. Experience in real estate administration or contract management.
. Strong understanding of property documentation and legal compliance.
. Excellent written and verbal communication skills.
. Highly organised and detail-oriented with a focus on accuracy.
. Proficient with CRM systems and document management tools (e.g. HubSpot, Airtable, Monday.com, Google Drive).
. Able to work independently with minimal supervision.
. Reliable internet connection and available to work 20–40 hours per week.
What We Offer :
. Flexible hours within Australian business time zones.
. Long-term position for the right candidate.
. Systemised workflows and templates to make your role efficient and structured.
. Supportive, growth-oriented team environment.