Real Estate Lead Manager VA
Budget: $2 – $8 USD
Title: Real Estate Lead Manager + Administrative Assistant (Pakistan/Egypt/India)
About Us
Exat Homes is a U.S. real estate investment company buying houses from homeowners using cash, seller financing, subject-to, and novation. We need a full-time Lead Manager + VA to own our lead pipeline and daily operations.
Location & Schedule
Based in: Pakistan, Egypt, or India (strongly preferred)
Hours: 9am–6pm EST, Monday–Friday (your evening)
Type: Full-time, long-term
Main Responsibilities
Monitor GoHighLevel-based CRM (Creative REI Reply) for new leads and replies
Respond to inbound leads fast, make 10–20 warm calls/day
Qualify sellers, handle basic objections, schedule appointments via Calendly
Move leads through stages and tag FSBO / Expired / Off-Market / Hot / Warm / Cold
Keep detailed notes, clean data, no duplicates
Manage email and calendar, organize Google Drive, update spreadsheets
Post properties to FB groups / FSBO sites, basic research and weekly reports
Must-Have Skills
Excellent spoken and written English, neutral or easy-to-understand accent
Confident phone presence, comfortable with 50+ calls/week
2+ years CRM experience (GoHighLevel, HubSpot, Salesforce, Zoho, etc.)
Strong Google Workspace (Gmail, Calendar, Drive, Sheets, Docs)
Experience with Notion / Asana / ClickUp / Monday / Trello or similar
Quiet home office, 10+ Mbps internet, USB headset, backup power
Big Pluses
GoHighLevel / Creative REI Reply
U.S. real estate investing experience (wholesaling, flips, rentals)
Calendly, automation tools (Zapier, Make, n8n), Canva, DocuSign, QuickBooks
Compensation
$6–8/hr: strong VA + CRM
$8–10/hr: GoHighLevel + U.S. REI + strong VA
≈$960–1,600/month for 40 hrs/week, plus performance bonuses and per-deal bonuses
Long-term growth into Senior Operations / Director of Operations
How to Apply (All Required)
Include “EXAT-LEADVA-2025” in your proposal subject.
Written answers (short but specific):
CRMs used, for how long, and what you managed
5 admin tasks you do best
A difficult call you handled and the outcome
How you would structure Google Drive folders for a real estate business
Your real estate investing knowledge (1–10) and any REI experience
Your exact reply to a text: “What’s your best offer for my house?”
How you would prioritize: 10 new leads, 50 emails, 3 docs to file, 1 meeting to schedule, 1 report due today
Confirm you can work 9am–6pm EST and have backup internet/power
Confirm location (city + country)
Voice sample (mandatory)
2–3 minute audio (Vocaroo / SpeakPipe / Loom link)
Cover: your background, years as VA, CRM experience, why you are strong at phone + admin
Spreadsheet test
Create a simple Google Sheet with seller leads and columns like: Name, Phone, Address, Lead Type, Status, Temperature (Hot/Warm/Cold), Last Contact Date, Notes
Share a screenshot or view-only link
Optional Loom video
Show home office, headset, internet speed test, and how you log a call or manage email.
Only candidates following all steps will be considered. This is a long-term role for someone who enjoys both phone work and structured admin.
About Us
Exat Homes is a U.S. real estate investment company buying houses from homeowners using cash, seller financing, subject-to, and novation. We need a full-time Lead Manager + VA to own our lead pipeline and daily operations.
Location & Schedule
Based in: Pakistan, Egypt, or India (strongly preferred)
Hours: 9am–6pm EST, Monday–Friday (your evening)
Type: Full-time, long-term
Main Responsibilities
Monitor GoHighLevel-based CRM (Creative REI Reply) for new leads and replies
Respond to inbound leads fast, make 10–20 warm calls/day
Qualify sellers, handle basic objections, schedule appointments via Calendly
Move leads through stages and tag FSBO / Expired / Off-Market / Hot / Warm / Cold
Keep detailed notes, clean data, no duplicates
Manage email and calendar, organize Google Drive, update spreadsheets
Post properties to FB groups / FSBO sites, basic research and weekly reports
Must-Have Skills
Excellent spoken and written English, neutral or easy-to-understand accent
Confident phone presence, comfortable with 50+ calls/week
2+ years CRM experience (GoHighLevel, HubSpot, Salesforce, Zoho, etc.)
Strong Google Workspace (Gmail, Calendar, Drive, Sheets, Docs)
Experience with Notion / Asana / ClickUp / Monday / Trello or similar
Quiet home office, 10+ Mbps internet, USB headset, backup power
Big Pluses
GoHighLevel / Creative REI Reply
U.S. real estate investing experience (wholesaling, flips, rentals)
Calendly, automation tools (Zapier, Make, n8n), Canva, DocuSign, QuickBooks
Compensation
$6–8/hr: strong VA + CRM
$8–10/hr: GoHighLevel + U.S. REI + strong VA
≈$960–1,600/month for 40 hrs/week, plus performance bonuses and per-deal bonuses
Long-term growth into Senior Operations / Director of Operations
How to Apply (All Required)
Include “EXAT-LEADVA-2025” in your proposal subject.
Written answers (short but specific):
CRMs used, for how long, and what you managed
5 admin tasks you do best
A difficult call you handled and the outcome
How you would structure Google Drive folders for a real estate business
Your real estate investing knowledge (1–10) and any REI experience
Your exact reply to a text: “What’s your best offer for my house?”
How you would prioritize: 10 new leads, 50 emails, 3 docs to file, 1 meeting to schedule, 1 report due today
Confirm you can work 9am–6pm EST and have backup internet/power
Confirm location (city + country)
Voice sample (mandatory)
2–3 minute audio (Vocaroo / SpeakPipe / Loom link)
Cover: your background, years as VA, CRM experience, why you are strong at phone + admin
Spreadsheet test
Create a simple Google Sheet with seller leads and columns like: Name, Phone, Address, Lead Type, Status, Temperature (Hot/Warm/Cold), Last Contact Date, Notes
Share a screenshot or view-only link
Optional Loom video
Show home office, headset, internet speed test, and how you log a call or manage email.
Only candidates following all steps will be considered. This is a long-term role for someone who enjoys both phone work and structured admin.