Real Estate Executive Assistant

I need a virtual assistant to assist with various administrative tasks for my real estate business. The ideal candidate is detail-oriented, proactive, and able to work with minimal supervision.

Key Responsibilities:
- Scheduling appointments
- Managing emails and correspondence
- Researching properties and market trends
- Complete administrative projects on time with accuracy
- Deliver high-quality work with minimum supervision
- Provide quick turnaround on client correspondence, inquiries, and / or concerns
- Preparation of agenda for meetings and recaps/action items for post meeting
- Daily calendar and schedule managers
- Read, analyze, and distribute incoming memos and submissions
- Arranging travel and accommodations for executives
- Return calls & voicemails
- Data organization including creating documents and spreadsheets
- Suggest more efficient ways to run the office and troubleshoot malfunctions

Preferred Level of Supervision: Minimal supervision

Communication Tools:
- Email and Microsoft Office
- Slack or other messaging platforms
- Airtable

Ideal Skills and Experience:
- Proven experience in a similar role, preferably in real estate
- Strong organizational and time-management skills
- Excellent communication skills
- Proficiency in Microsoft Office and email management
- Experience with Slack or similar messaging platforms
- Ability to work independently and proactively
- Knowledge of the real estate market is a plus

Preferred Qualifications
- 3+ years of experience as an Executive Assistant
- 1+ year of C-level experience preferred
- Ability to organize a daily workload by priorities
- Must be able to meet deadlines in a fast-paced quickly changing environment
- Proactive approach to problem-solving with strong decision-making skills
- Innovative, self-starter