Personal assistant
Budget: $15 – $25 USD
Purpose of the job
To assist the CEO in accomplishing the day to day duties and in coordinating medium and long term plans, ensuring timely fulfillment, service quality and satisfaction of relevant stake holders.
1. Liaises with the CEO the day to day activities and imputes the daily calendar and diaries’ updates. Adjusts agendas upon changes and organizes upcoming meetings and events.
2. Coordinates the regular update of CEO contacts’ list on relevant business devices and ensures efficient periodical archiving takes place.
3. Check the CEO correspondences on a daily basis ensuring immediate classification, routing and prioritization of information and events. Tracks threads and replies and documents them daily for the CEO advice on further directions.
4. Takes account of responding to incoming phone calls or texts and channeling them; assigning them to other departments or taking notes for CEO later consent. Ensures efficient follow up takes place and satisfaction of relevant parties.
5. Accompanies CEO to scheduled meetings and business events and in cases acts on behalf ensuring professional representation. Records meeting minutes and reports them to CEO for reference and further actions to take place.
6. Keeps abreast with the CEO connections as per delegation of authorities and advises on scheduled and ad-hoc business and personal occasions that require CEO responsiveness and gesturing.
7. Prepares business and governance reports, develops presentations and constructs project plans in line with CEO guidelines and debriefing about the content and end in mind, including; purpose, audience profile, context of delivery, associated resources, costs and budget items- etc.
8. Manages the travel logistics for any business trips; including schedule, facilities, negotiation of deals, ensuring satisfaction of CEO demands with relevant local and foreign correspondents.
9. Initiate searches for the newly released office related software and digital devices to assist the CEO in accomplishing duties more efficiently and staying updated with market trends. Regularly checks the needed miscellaneous purchases for CEO office be it; stationary, F&B etc. Handles orders and tracks expenses.
10. Tracks relevant business and medical updates on social media daily and reports new and growing trends to CEO. Handles company representation on social media be it through commenting, uploading files and documentaries or tracking feedback as per CEO instructions.
To assist the CEO in accomplishing the day to day duties and in coordinating medium and long term plans, ensuring timely fulfillment, service quality and satisfaction of relevant stake holders.
1. Liaises with the CEO the day to day activities and imputes the daily calendar and diaries’ updates. Adjusts agendas upon changes and organizes upcoming meetings and events.
2. Coordinates the regular update of CEO contacts’ list on relevant business devices and ensures efficient periodical archiving takes place.
3. Check the CEO correspondences on a daily basis ensuring immediate classification, routing and prioritization of information and events. Tracks threads and replies and documents them daily for the CEO advice on further directions.
4. Takes account of responding to incoming phone calls or texts and channeling them; assigning them to other departments or taking notes for CEO later consent. Ensures efficient follow up takes place and satisfaction of relevant parties.
5. Accompanies CEO to scheduled meetings and business events and in cases acts on behalf ensuring professional representation. Records meeting minutes and reports them to CEO for reference and further actions to take place.
6. Keeps abreast with the CEO connections as per delegation of authorities and advises on scheduled and ad-hoc business and personal occasions that require CEO responsiveness and gesturing.
7. Prepares business and governance reports, develops presentations and constructs project plans in line with CEO guidelines and debriefing about the content and end in mind, including; purpose, audience profile, context of delivery, associated resources, costs and budget items- etc.
8. Manages the travel logistics for any business trips; including schedule, facilities, negotiation of deals, ensuring satisfaction of CEO demands with relevant local and foreign correspondents.
9. Initiate searches for the newly released office related software and digital devices to assist the CEO in accomplishing duties more efficiently and staying updated with market trends. Regularly checks the needed miscellaneous purchases for CEO office be it; stationary, F&B etc. Handles orders and tracks expenses.
10. Tracks relevant business and medical updates on social media daily and reports new and growing trends to CEO. Handles company representation on social media be it through commenting, uploading files and documentaries or tracking feedback as per CEO instructions.