Online Assistant (Virtual Assistant) — General, Industry-Agnostic Support | Part-time | Remote
Budget: $2 – $8 USD
Hungarian not required – using machine translation is OK
Goal: I’m looking for a proactive online assistant who brings structure to my day-to-day, removes admin friction, and helps me focus on what matters most.
Time zone: Europe/Budapest (CET/CEST)
Start: ASAP
Workload: 10–15 hours/week (flexible), 1 short check-ins/day
Key responsibilities (industry-agnostic)
Time & calendar
• Build the weekly plan (fixed items, buffers, deep-work blocks).
• Send a Daily Top-5 priorities list at 08:45 CET.
• Review meetings, flag “time-sinks”, suggest cancellations/merges.
Email & communication
• Inbox triage 2×/day (Now / Today / Later) using quick-reply templates.
• Set automated follow-up reminders for outgoing emails.
• Tidy newsletters (unsubscribe/filter) and send a short weekly digest.
Documents & files
• Create a clean Drive/folder structure and naming convention (YYYY-MM-DD – Project – Version).
• Basic PDF work (merge/compress) and 1-page summaries of longer docs.
Tasks & projects
• Capture incoming requests/ideas, ask clarifying questions, set the next step.
• Build reusable checklists for recurring situations (travel, appointments, errands).
Light admin/finance (non-advisory)
• Maintain a bill/deadline calendar and reminders.
• Run a subscription audit (services, cost, renewal date, keep/cancel/replace).
Personal logistics
• Yearly maintenance calendar (medical, insurance, services).
• Gift & event planner (key dates, ideas, order deadlines).
• Weekly shopping-list templates.
Habits & health (non-medical)
• Track 3 focus habits (e.g., steps, water, sleep); weekly brief report.
• Protect gym/training slots in the calendar and avoid clashes.
Knowledge & learning
• 5-point summaries of articles/podcasts (key idea, quote, one action).
• Prioritised reading list (Now / Next / Later) with time estimates.
Travel & programs
• Mini-trip pack: 2–3 route options, 3 value hotels, local transport, 1-page itinerary.
• Packing checklists (1–2 days | 3–5 days | business trip).
Digital hygiene & automation
• Set up email filters, calendar templates, text-expander snippets.
• Apply a “one-in, one-out” rule for tools to reduce clutter.
Languages & tooling
• English: B2–C1 (working language).
• Hungarian: not required. Using DeepL is fine; I provide templates and will review HU outputs when needed.
• Tools: Google Workspace (Gmail, Calendar, Drive, Docs, Sheets); basic PDF skills. Notion/ClickUp/Trello are a plus.
What I’m looking for
• Proven experience as a VA/assistant or in admin/ops roles.
• Precision, systems thinking, proactive communication, discretion.
• Weekday availability 09:00–18:00 CET with 1 short check-ins (around 09:00 )
Success metrics (KPIs)
• Priority emails answered/followed up within 24–48 hours.
• 30+ closed email threads and 10+ updated tasks/projects per week.
• Files are 100% findable (the “two-click rule”).
• Fewer low-value meetings, more protected deep-work time.
Ways of working
• Communication: Messenger (or similar)+ email (English), one short daily check-ins.
• Files: Google Drive (shared folder).
• Tasking: Notion (or similar).
• Access: granted progressively under the least-privilege principle.
• Language workflow: For Hungarian outputs, you’ll use an English template → translate → quick self-check (names/dates/currency formats) → I’ll do final review.
How to apply (no test task)
Please include:
1. A short introduction and relevant experience (in English, 8–10 lines).
2. Your hourly rate and weekly availability (hours, preferred times).
3. 2–3 examples of similar tasks you’ve done (1–2 lines each).
4. Optional: link to CV/portfolio or freelancer profile.
Data & confidentiality: NDA required. No legal/financial/medical advice; this is administrative and organisational support.
Goal: I’m looking for a proactive online assistant who brings structure to my day-to-day, removes admin friction, and helps me focus on what matters most.
Time zone: Europe/Budapest (CET/CEST)
Start: ASAP
Workload: 10–15 hours/week (flexible), 1 short check-ins/day
Key responsibilities (industry-agnostic)
Time & calendar
• Build the weekly plan (fixed items, buffers, deep-work blocks).
• Send a Daily Top-5 priorities list at 08:45 CET.
• Review meetings, flag “time-sinks”, suggest cancellations/merges.
Email & communication
• Inbox triage 2×/day (Now / Today / Later) using quick-reply templates.
• Set automated follow-up reminders for outgoing emails.
• Tidy newsletters (unsubscribe/filter) and send a short weekly digest.
Documents & files
• Create a clean Drive/folder structure and naming convention (YYYY-MM-DD – Project – Version).
• Basic PDF work (merge/compress) and 1-page summaries of longer docs.
Tasks & projects
• Capture incoming requests/ideas, ask clarifying questions, set the next step.
• Build reusable checklists for recurring situations (travel, appointments, errands).
Light admin/finance (non-advisory)
• Maintain a bill/deadline calendar and reminders.
• Run a subscription audit (services, cost, renewal date, keep/cancel/replace).
Personal logistics
• Yearly maintenance calendar (medical, insurance, services).
• Gift & event planner (key dates, ideas, order deadlines).
• Weekly shopping-list templates.
Habits & health (non-medical)
• Track 3 focus habits (e.g., steps, water, sleep); weekly brief report.
• Protect gym/training slots in the calendar and avoid clashes.
Knowledge & learning
• 5-point summaries of articles/podcasts (key idea, quote, one action).
• Prioritised reading list (Now / Next / Later) with time estimates.
Travel & programs
• Mini-trip pack: 2–3 route options, 3 value hotels, local transport, 1-page itinerary.
• Packing checklists (1–2 days | 3–5 days | business trip).
Digital hygiene & automation
• Set up email filters, calendar templates, text-expander snippets.
• Apply a “one-in, one-out” rule for tools to reduce clutter.
Languages & tooling
• English: B2–C1 (working language).
• Hungarian: not required. Using DeepL is fine; I provide templates and will review HU outputs when needed.
• Tools: Google Workspace (Gmail, Calendar, Drive, Docs, Sheets); basic PDF skills. Notion/ClickUp/Trello are a plus.
What I’m looking for
• Proven experience as a VA/assistant or in admin/ops roles.
• Precision, systems thinking, proactive communication, discretion.
• Weekday availability 09:00–18:00 CET with 1 short check-ins (around 09:00 )
Success metrics (KPIs)
• Priority emails answered/followed up within 24–48 hours.
• 30+ closed email threads and 10+ updated tasks/projects per week.
• Files are 100% findable (the “two-click rule”).
• Fewer low-value meetings, more protected deep-work time.
Ways of working
• Communication: Messenger (or similar)+ email (English), one short daily check-ins.
• Files: Google Drive (shared folder).
• Tasking: Notion (or similar).
• Access: granted progressively under the least-privilege principle.
• Language workflow: For Hungarian outputs, you’ll use an English template → translate → quick self-check (names/dates/currency formats) → I’ll do final review.
How to apply (no test task)
Please include:
1. A short introduction and relevant experience (in English, 8–10 lines).
2. Your hourly rate and weekly availability (hours, preferred times).
3. 2–3 examples of similar tasks you’ve done (1–2 lines each).
4. Optional: link to CV/portfolio or freelancer profile.
Data & confidentiality: NDA required. No legal/financial/medical advice; this is administrative and organisational support.