Inbox Organizer and Virtual Assistant
Budget: $15 – $25 USD
I run the internal Payroll department for our Chicago-based office and our shared email inbox has grown far busier than our core team can comfortably keep up with. I’m looking for a reliable virtual assistant who can step in daily, bring structure to that mailbox, and keep everything payroll-related flowing smoothly.
Here’s what I need you to focus on:
• Log in Monday–Friday, sweep through every new message, and immediately sort it into the correct folders or labels I’ll provide.
• Flag anything time-sensitive (tax filings, employee payment issues, benefit questions) so I can act on it the same day.
• Archive or delete spam and duplicates so the team only sees what matters.
• Maintain a running tracker of messages you’ve escalated so nothing slips through the cracks.
I’ve already set up the folder structure and will give you clear naming conventions. Accuracy and confidentiality are crucial—payroll data is sensitive—so you must be comfortable signing an NDA before we begin.
If you’re detail-oriented, quick with keyboard shortcuts, and thrive on creating order out of chaos, I’d love to hear how soon you can start and the time zone coverage you can offer.
Here’s what I need you to focus on:
• Log in Monday–Friday, sweep through every new message, and immediately sort it into the correct folders or labels I’ll provide.
• Flag anything time-sensitive (tax filings, employee payment issues, benefit questions) so I can act on it the same day.
• Archive or delete spam and duplicates so the team only sees what matters.
• Maintain a running tracker of messages you’ve escalated so nothing slips through the cracks.
I’ve already set up the folder structure and will give you clear naming conventions. Accuracy and confidentiality are crucial—payroll data is sensitive—so you must be comfortable signing an NDA before we begin.
If you’re detail-oriented, quick with keyboard shortcuts, and thrive on creating order out of chaos, I’d love to hear how soon you can start and the time zone coverage you can offer.