Executive Assistant and Project Coordinator

I am the owner of three small but growing businesses, including a ship repair company based in Dubai. I’m looking for a proactive, organized, and tech-savvy Virtual Assistant who can help me bring structure to my operations and support day-to-day business management tasks.

You will work directly with me to organize processes, streamline communication, manage schedules, track tasks across all businesses, and ensure nothing falls through the cracks.

This is a long-term role for someone who enjoys helping entrepreneurs stay organized and make smarter use of their time.


Responsibilities:
Organize business documents, files, and workflows
Create and manage task tracking systems (Notion, Trello, or similar)
Coordinate with internal team members and vendors
Manage calendars, schedule meetings, send reminders
Track invoices, receipts, and basic financial data
Help with hiring (posting jobs, screening applicants, scheduling interviews)
Prepare simple reports or summaries based on updates from each business
Monitor deadlines and follow-ups across all businesses
Requirements:
Proven experience as a Virtual Assistant, Project Coordinator, or Executive Assistant
Excellent organizational and communication skills (English proficiency required)
Strong time management and ability to juggle multiple priorities
Comfortable using tools like Google Workspace, Notion, Trello, Slack, etc.
Detail-oriented and able to take initiative without constant supervision

Please send me samples of your work/accomplishments/portfolio. Thank You!