Calendar & Meeting Scheduling Assistant
Budget: $15 – $25 USD
My calendar has reached the point where it needs a dedicated gatekeeper. The core of this job is virtual assistance focused exclusively on scheduling and task organisation—specifically, keeping my meetings and appointments in perfect order.
Here’s how the workflow looks:
• All meeting requests come through Slack or email; you’ll propose times, confirm with participants and add events to Google Calendar.
• Time-zone differences are common, so every entry needs the correct zone and a clear video-conference link (Zoom or Google Meet).
• Daily, you’ll review the next 48 hours, flag conflicts and reschedule when needed.
• Each Friday, I expect a one-page Google Doc summary of the upcoming week, highlighting priorities and any unresolved slots.
Tools already in place: Google Workspace (Calendar, Docs), Slack, Zoom, Calendly. If you have a smarter system, I’m open to it as long as it keeps everything centralised and synchronised.
Acceptance criteria
– No double-bookings or missed reminders.
– All new requests acknowledged within four business hours.
– Weekly summary delivered by 4 p.m. ET every Friday.
This is an ongoing position with room to grow, but the immediate deliverable is a flawlessly managed calendar that lets me focus on the work, not the logistics.
Here’s how the workflow looks:
• All meeting requests come through Slack or email; you’ll propose times, confirm with participants and add events to Google Calendar.
• Time-zone differences are common, so every entry needs the correct zone and a clear video-conference link (Zoom or Google Meet).
• Daily, you’ll review the next 48 hours, flag conflicts and reschedule when needed.
• Each Friday, I expect a one-page Google Doc summary of the upcoming week, highlighting priorities and any unresolved slots.
Tools already in place: Google Workspace (Calendar, Docs), Slack, Zoom, Calendly. If you have a smarter system, I’m open to it as long as it keeps everything centralised and synchronised.
Acceptance criteria
– No double-bookings or missed reminders.
– All new requests acknowledged within four business hours.
– Weekly summary delivered by 4 p.m. ET every Friday.
This is an ongoing position with room to grow, but the immediate deliverable is a flawlessly managed calendar that lets me focus on the work, not the logistics.