.....Operations Specialist/Executive Assistant....
Budget: $30 – $250 USD
Hiring sucks. It’s a giant time-suck that’s chock full of bias. That bias leads to talented candidates being overlooked. That’s not just bad for candidates, it’s bad for teams. At Woven, we’re a VC-backed, remote-first startup (woventeams.com), and our mission is to eliminate the gap between talent and opportunity in hiring.
The Role:
Have you been described by colleagues and friends as the "go-to" for anything relating to planning and organizing? Are you a detail-oriented, quick learner who loves to check things off your to-do list? Do you want to work with the CEO of a fast-growing tech company? If you said yes to one or more of the above, we need to hear from you!
We’re looking for a remote, part-time (25-30 hours/week) Operations Specialist to join our team long-term. You will execute special projects and operational tasks for the CEO of the company. High level of these responsibilities include:
Operations Specialist Essential Responsibilities:
- Hiring and onboarding new employees
- Completing recurring daily, weekly, and monthly tasks for the CEO
- Assisting the CEO in closing out the end of a fundraising round
- Paying vendor invoices
- *Additionally, this person will spend 5 hours/week (out of the total 25-30 hours) dedicated to the Head of Sales to assist in operational and administrative tasks as needed
Executive Assistant Essential Responsibilities (needed until January 2022):
- Daily management of CEO’s work calendar
- Regularly reviews calendar, anticipates needs for upcoming meetings and events, and executes on those
needs accordingly
- Scheduling times and creating Zoom meetings
- Working with various time zones
- Blocking off “deep work” time and helping ensure that the CEO completes “deep work” tasks
- Daily management of CEO’s inbox.
- Triage through to mark any emails as “priority” and bring to CEO’s attention on a daily basis
- Archive any sales or non pertinent
- This person will ideally triage inbox and calendar management twice a day (30-60 minutes each session)
between the hours of 8am-1p/ est.
- Set up daily 30-minute meetings with CEO to ensure all priority emails are seen and responded to, as well
as any scheduling needs for that day or week (again, between the hours of 8am-1pm est).
Requirements:
- Ability to write effective professional emails
- Available for 3 hours/day between 8am-1pm US Eastern time M-F in order to have overlap for Zoom video
calls with our team (other work time is flexible and up to you)
- Proven ability to connect and build relationships, maintain a highly professional presence, and
demonstrate flexibility in a fast-paced environment
In addition to the responsibilities under the Operations Specialist role, you will also serve as the CEO’s Executive Assistant until January 2022 (4 months). Once we roll into January 2022, you will solely be the Operations Specialist while maintaining the 25-30 hours/ week,
You will ideally start August 1 and will shadow the current Executive Assistant for one month to get a full understanding of duties and responsibilities. Next step in the interview process is a 2-hour sample project that you will be compensated for. We look forward to hearing from you!
The Role:
Have you been described by colleagues and friends as the "go-to" for anything relating to planning and organizing? Are you a detail-oriented, quick learner who loves to check things off your to-do list? Do you want to work with the CEO of a fast-growing tech company? If you said yes to one or more of the above, we need to hear from you!
We’re looking for a remote, part-time (25-30 hours/week) Operations Specialist to join our team long-term. You will execute special projects and operational tasks for the CEO of the company. High level of these responsibilities include:
Operations Specialist Essential Responsibilities:
- Hiring and onboarding new employees
- Completing recurring daily, weekly, and monthly tasks for the CEO
- Assisting the CEO in closing out the end of a fundraising round
- Paying vendor invoices
- *Additionally, this person will spend 5 hours/week (out of the total 25-30 hours) dedicated to the Head of Sales to assist in operational and administrative tasks as needed
Executive Assistant Essential Responsibilities (needed until January 2022):
- Daily management of CEO’s work calendar
- Regularly reviews calendar, anticipates needs for upcoming meetings and events, and executes on those
needs accordingly
- Scheduling times and creating Zoom meetings
- Working with various time zones
- Blocking off “deep work” time and helping ensure that the CEO completes “deep work” tasks
- Daily management of CEO’s inbox.
- Triage through to mark any emails as “priority” and bring to CEO’s attention on a daily basis
- Archive any sales or non pertinent
- This person will ideally triage inbox and calendar management twice a day (30-60 minutes each session)
between the hours of 8am-1p/ est.
- Set up daily 30-minute meetings with CEO to ensure all priority emails are seen and responded to, as well
as any scheduling needs for that day or week (again, between the hours of 8am-1pm est).
Requirements:
- Ability to write effective professional emails
- Available for 3 hours/day between 8am-1pm US Eastern time M-F in order to have overlap for Zoom video
calls with our team (other work time is flexible and up to you)
- Proven ability to connect and build relationships, maintain a highly professional presence, and
demonstrate flexibility in a fast-paced environment
In addition to the responsibilities under the Operations Specialist role, you will also serve as the CEO’s Executive Assistant until January 2022 (4 months). Once we roll into January 2022, you will solely be the Operations Specialist while maintaining the 25-30 hours/ week,
You will ideally start August 1 and will shadow the current Executive Assistant for one month to get a full understanding of duties and responsibilities. Next step in the interview process is a 2-hour sample project that you will be compensated for. We look forward to hearing from you!