Parts Supply Business Software
Budget: $250 – $750 USD
My equipment-parts supply business stocks and ships items from Hypro, Ace, John Blue, Greenleaf, Banjo, Flojet, Shurflo, MP Pumps, PVE, Poly and Spraying Systems/TeeJet. Spreadsheets can’t keep pace with thousands of SKUs, vendor price breaks and back-order juggling, so I need a single piece of software to run the operation end-to-end.
Core needs
• Inventory management — live on-hand counts, multi-location support, low-stock alerts and automatic back-order logging.
• Order processing — enter, edit and track sales orders through picking, shipping and invoicing, with line-item or customer-group discounts plus correct state and federal taxes.
• Vendor management — store vendor-specific costs, lead times and terms, then generate purchase orders or drop-ship requests in a click.
• Invoicing — PDF invoices, bulk emailing, credit-note handling and accurate tax reporting.
Essential extras
– Bulk product and customer upload/import from CSV or Excel, and the ability to schedule automated nightly imports or API pushes.
– Back-order tracking, discount tiers, tax rules and customer price levels baked in.
– Optional but welcome: barcode scanning, basic CRM notes and a sales / gross-profit dashboard. away to give differnt customers differnt discounts and diffdernt product customer management
Deliverables
1. Working application installed on my Windows server or delivered as a secure web app (language/framework up to you).
2. Source code and concise setup documentation.
3. Walk-through session once the build is stable.
Acceptance test: I will import a 5,000-line product sheet, create a mixed-discount sales order and run the reorder report; all data must post correctly without manual edits.
An MVP within roughly six weeks would be ideal, though I’m flexible for the right fit.
Core needs
• Inventory management — live on-hand counts, multi-location support, low-stock alerts and automatic back-order logging.
• Order processing — enter, edit and track sales orders through picking, shipping and invoicing, with line-item or customer-group discounts plus correct state and federal taxes.
• Vendor management — store vendor-specific costs, lead times and terms, then generate purchase orders or drop-ship requests in a click.
• Invoicing — PDF invoices, bulk emailing, credit-note handling and accurate tax reporting.
Essential extras
– Bulk product and customer upload/import from CSV or Excel, and the ability to schedule automated nightly imports or API pushes.
– Back-order tracking, discount tiers, tax rules and customer price levels baked in.
– Optional but welcome: barcode scanning, basic CRM notes and a sales / gross-profit dashboard. away to give differnt customers differnt discounts and diffdernt product customer management
Deliverables
1. Working application installed on my Windows server or delivered as a secure web app (language/framework up to you).
2. Source code and concise setup documentation.
3. Walk-through session once the build is stable.
Acceptance test: I will import a 5,000-line product sheet, create a mixed-discount sales order and run the reorder report; all data must post correctly without manual edits.
An MVP within roughly six weeks would be ideal, though I’m flexible for the right fit.