GSE OPERATIONS MANAGEMENT SYSTEM
Budget: $10 – $30 USD
GSE OPERATIONS MANAGEMENT SYSTEM – COMPLETE SOFTWARE REQUIREMENT DOCUMENT
Objective: Convert existing Excel based GSE daily reports into a complete software system to manage Equipment, Employee, Compliance, Location, Roster, Training and Operations.
==================================================
MAIN DASHBOARD
Dashboard should display:
Total Equipment
Available Equipment
Allocated Equipment
Under Maintenance
OOS Equipment
Expired Equipment
Upcoming Expiry Equipment
Location wise availability
Daily operational readiness %
Filters:
Date
Location
Department
Equipment Type
Status
==================================================
EQUIPMENT MASTER MANAGEMENT
Every equipment must have unique Equipment Number.
Equipment Details:
Equipment Number
Equipment Type
Model
Manufacturer
Serial Number
Registration Number
Purchase Date
Location
Department
Status
Photo
Documents
Equipment Status:
Available
Allocated
Maintenance
PM Due
TUV Expired
Ramp Pass Expired
OOS
Scrap
==================================================
EQUIPMENT LOCATION ALLOCATION MANAGEMENT
Equipment must be managed location wise.
Location Master:
Location Name
Station
Area
Zone
Department
Responsible Supervisor
Equipment Allocation:
Equipment Number
Equipment Type
Current Location
Allocated Location
Allocation Date
Allocation Time
Allocated By
Approved By
Reason
Status
Functions:
Allocate equipment to location
Transfer equipment between locations
Return equipment
Track movement
System must maintain:
Previous location
New location
Transfer date/time
User name
Reason
Reports:
Location wise equipment report
Equipment movement history
Location availability report
Missing equipment report
==================================================
EQUIPMENT COMPLIANCE MANAGEMENT
Each equipment must have separate management linked with Equipment Number.
A) Equipment Ramp Pass
Fields:
Equipment Number
Ramp Pass Number
Issue Date
Expiry Date
Renewal Date
Status
Document
B) Equipment TUV
Fields:
Equipment Number
TUV Number
Inspection Date
Expiry Date
Next Due Date
Inspector
Certificate
C) Preventive Maintenance (PM)
Fields:
Equipment Number
PM Schedule
Last PM Date
Next PM Date
Technician
Checklist
Remarks
Status
==================================================
AUTOMATIC COMPLIANCE CONTROL
System must check:
Ramp Pass
TUV
PM
If expired:
Automatically:
Equipment status becomes Not Available/OOS
Remove from available list
Block roster allocation
Show expiry reason
==================================================
EQUIPMENT HISTORY
Maintain complete history:
Status changes
Location changes
Maintenance history
Expiry renewals
User activity
Date and time
==================================================
EMPLOYEE MANAGEMENT
Employee Details:
Employee ID
Name
Mobile
Department
Designation
Joining Date
Supervisor
Shift
Status
==================================================
EMPLOYEE LICENSE MANAGEMENT
Track:
License Type
License Number
Issue Date
Expiry Date
Renewal Status
Documents
Alerts:
Expiring license
Expired license
==================================================
EMPLOYEE RAMP PASS
Manage:
Employee ID
Pass Number
Issue Date
Expiry Date
Access Area
Status
==================================================
TRAINING / COURSE MANAGEMENT
Courses:
Course Name
Employee
Completion Date
Expiry Date
Trainer
Certificate
Reports:
Completed courses
Pending courses
Expiring courses
==================================================
VACATION / LEAVE MANAGEMENT
Manage:
Employee
Leave Type
From Date
To Date
Approval Status
Leave Balance
==================================================
ROSTER MANAGEMENT
Create:
Daily roster
Weekly roster
Monthly roster
Roster Details:
Date
Shift
Employee
Location
Supervisor
Equipment Assigned
Before assignment system checks:
Employee:
License valid
Ramp pass valid
Training completed
Equipment:
Ramp pass valid
TUV valid
PM valid
If failed: Assignment not allowed.
==================================================
GSE DAILY REPORT (EXCEL REPLACEMENT)
Generate same Excel format:
Equipment type count
Total equipment
Available
OOS
Maintenance
PM status
TUV status
Ramp Pass status
Location wise count
Station support
Out station equipment
Export:
Excel
PDF
==================================================
CASE MANAGEMENT
Track:
Case Number
Date
Time
Equipment Number
Employee
Issue
Action
Responsible person
Status
==================================================
ALERT SYSTEM
Automatic notification:
Equipment:
Ramp Pass expiry
TUV expiry
PM due
Employee:
License expiry
Ramp Pass expiry
Course expiry
==================================================
USER ACCESS CONTROL
Roles:
Admin: Full access
Manager: Reports and approval
Supervisor: Daily operation updates
Employee: View own details
==================================================
REPORTS
Generate:
Daily GSE Report
Equipment Availability Report
Location Report
Equipment Movement Report
OOS Report
Maintenance Report
Compliance Report
Expiry Report
Employee Qualification Report
Training Report
Roster Report
History Report
==================================================
SYSTEM REQUIREMENTS
Web + Mobile application
Multiple user login
Real time update
Excel import/export
Search
Filters
Backup
Security
Audit log
FINAL BUSINESS RULES:
Every equipment controlled by Equipment Number.
Every employee controlled by Employee ID.
Expired equipment cannot be allocated.
Unqualified employee cannot receive equipment.
Location transfer must be recorded.
All changes must keep history.
Software output must match current Excel report.
For the compliance blocking logic — should expired equipment be fully locked system-wide, or should Managers retain an emergency override with a mandatory reason log?
Objective: Convert existing Excel based GSE daily reports into a complete software system to manage Equipment, Employee, Compliance, Location, Roster, Training and Operations.
==================================================
MAIN DASHBOARD
Dashboard should display:
Total Equipment
Available Equipment
Allocated Equipment
Under Maintenance
OOS Equipment
Expired Equipment
Upcoming Expiry Equipment
Location wise availability
Daily operational readiness %
Filters:
Date
Location
Department
Equipment Type
Status
==================================================
EQUIPMENT MASTER MANAGEMENT
Every equipment must have unique Equipment Number.
Equipment Details:
Equipment Number
Equipment Type
Model
Manufacturer
Serial Number
Registration Number
Purchase Date
Location
Department
Status
Photo
Documents
Equipment Status:
Available
Allocated
Maintenance
PM Due
TUV Expired
Ramp Pass Expired
OOS
Scrap
==================================================
EQUIPMENT LOCATION ALLOCATION MANAGEMENT
Equipment must be managed location wise.
Location Master:
Location Name
Station
Area
Zone
Department
Responsible Supervisor
Equipment Allocation:
Equipment Number
Equipment Type
Current Location
Allocated Location
Allocation Date
Allocation Time
Allocated By
Approved By
Reason
Status
Functions:
Allocate equipment to location
Transfer equipment between locations
Return equipment
Track movement
System must maintain:
Previous location
New location
Transfer date/time
User name
Reason
Reports:
Location wise equipment report
Equipment movement history
Location availability report
Missing equipment report
==================================================
EQUIPMENT COMPLIANCE MANAGEMENT
Each equipment must have separate management linked with Equipment Number.
A) Equipment Ramp Pass
Fields:
Equipment Number
Ramp Pass Number
Issue Date
Expiry Date
Renewal Date
Status
Document
B) Equipment TUV
Fields:
Equipment Number
TUV Number
Inspection Date
Expiry Date
Next Due Date
Inspector
Certificate
C) Preventive Maintenance (PM)
Fields:
Equipment Number
PM Schedule
Last PM Date
Next PM Date
Technician
Checklist
Remarks
Status
==================================================
AUTOMATIC COMPLIANCE CONTROL
System must check:
Ramp Pass
TUV
PM
If expired:
Automatically:
Equipment status becomes Not Available/OOS
Remove from available list
Block roster allocation
Show expiry reason
==================================================
EQUIPMENT HISTORY
Maintain complete history:
Status changes
Location changes
Maintenance history
Expiry renewals
User activity
Date and time
==================================================
EMPLOYEE MANAGEMENT
Employee Details:
Employee ID
Name
Mobile
Department
Designation
Joining Date
Supervisor
Shift
Status
==================================================
EMPLOYEE LICENSE MANAGEMENT
Track:
License Type
License Number
Issue Date
Expiry Date
Renewal Status
Documents
Alerts:
Expiring license
Expired license
==================================================
EMPLOYEE RAMP PASS
Manage:
Employee ID
Pass Number
Issue Date
Expiry Date
Access Area
Status
==================================================
TRAINING / COURSE MANAGEMENT
Courses:
Course Name
Employee
Completion Date
Expiry Date
Trainer
Certificate
Reports:
Completed courses
Pending courses
Expiring courses
==================================================
VACATION / LEAVE MANAGEMENT
Manage:
Employee
Leave Type
From Date
To Date
Approval Status
Leave Balance
==================================================
ROSTER MANAGEMENT
Create:
Daily roster
Weekly roster
Monthly roster
Roster Details:
Date
Shift
Employee
Location
Supervisor
Equipment Assigned
Before assignment system checks:
Employee:
License valid
Ramp pass valid
Training completed
Equipment:
Ramp pass valid
TUV valid
PM valid
If failed: Assignment not allowed.
==================================================
GSE DAILY REPORT (EXCEL REPLACEMENT)
Generate same Excel format:
Equipment type count
Total equipment
Available
OOS
Maintenance
PM status
TUV status
Ramp Pass status
Location wise count
Station support
Out station equipment
Export:
Excel
==================================================
CASE MANAGEMENT
Track:
Case Number
Date
Time
Equipment Number
Employee
Issue
Action
Responsible person
Status
==================================================
ALERT SYSTEM
Automatic notification:
Equipment:
Ramp Pass expiry
TUV expiry
PM due
Employee:
License expiry
Ramp Pass expiry
Course expiry
==================================================
USER ACCESS CONTROL
Roles:
Admin: Full access
Manager: Reports and approval
Supervisor: Daily operation updates
Employee: View own details
==================================================
REPORTS
Generate:
Daily GSE Report
Equipment Availability Report
Location Report
Equipment Movement Report
OOS Report
Maintenance Report
Compliance Report
Expiry Report
Employee Qualification Report
Training Report
Roster Report
History Report
==================================================
SYSTEM REQUIREMENTS
Web + Mobile application
Multiple user login
Real time update
Excel import/export
Search
Filters
Backup
Security
Audit log
FINAL BUSINESS RULES:
Every equipment controlled by Equipment Number.
Every employee controlled by Employee ID.
Expired equipment cannot be allocated.
Unqualified employee cannot receive equipment.
Location transfer must be recorded.
All changes must keep history.
Software output must match current Excel report.
For the compliance blocking logic — should expired equipment be fully locked system-wide, or should Managers retain an emergency override with a mandatory reason log?