Comprehensive Web Application for Operations Streamlining
Budget: $3,000 – $5,000 SGD
This proposal outlines a fully integrated, end-to-end web application digital solution designed to
streamline operations across rack safety, multistor projects, employee management,
accounting, and administrative workflows—ensuring centralized control, automation, and
real-time visibility. The system will also support seamless integration with QuickBooks for
accounting and financial reporting.
Note: Existing task data from Asana will be migrated into the new system to ensure continuity
and minimize disruption.
1. Rack Safety Management (End-to-End)
Full Lifecycle Workflow:
● Task Scheduling: Plan recurring and ad hoc inspections.
● Digital Inspections: Input results via mobile/tablet.
● Automated Reporting: Generate templated reports with visual markers and severity
flags.
● Load Chart Records: Central repository for rack load charts.
● Installation Management: Assign teams, track completion status.
● Estimates & DOs: Create, send, and track estimates and delivery orders.
● Remedial Action Tracker: Assign repair tasks and monitor closure.
● Repair History Archive: Maintain digital logs of past incidents and resolutions.
2. Multistor Project Management
Modules Cover:
● Design Consultancy: Manage uploaded files, revisions, and approvals.
● Procurement: Raise POs, link to suppliers, and track deliveries.
● Manufacturing Oversight: Log work orders, production progress, and quality checks.
● Installation Execution: Assign teams, schedule work, mark progress.
● Sales Documentation: Seamless creation of quotations, invoices, and DOs.
● Logistics Coordination: Assign pick-up locations, track dispatch, and handovers.
● DO Signing (with Feedback): Digital signature with client notes to trigger project
closure.
● Safety Compliance: Upload and control access to risk assessments, safe work
procedures, and training records.
3. Admin & Employee Productivity (Desktop Integration)
Desktop Productivity Features:
● Automatic Time Tracking: Tracks computer usage time and activity without manual
login.
● Task Allocation & Monitoring: Employees can be assigned tasks and monitored for
completion and time spent.
● App and Website Usage: Records active applications and websites used during work
hours.
● Screenshots & Idle Time Alerts: Periodic screenshots and alerts for inactivity to
improve accountability.
● Reports & Analytics: Generate detailed productivity reports filtered by employee,
project, or date range.
● Browser-Based Admin Dashboard: Real-time access to workforce productivity
metrics.
● System Autostart: Launches automatically upon system startup for seamless usage.
4. Quotation, Payment & Accounting Integration
● Smart Quotation Module: Create quotations linked to projects, with automated
follow-up reminders (weekly/monthly).
● Flexible Payment Terms: Customizable per project/client, with alerts on due payments.
● Document Workflow: Auto-generation of payment-related documents, version control,
and approvals.
● QuickBooks Integration: Sync invoices, payments, and expense data with QuickBooks
for streamlined financial reporting and bookkeeping.
5. Fleet Management Integration
● This web application will be designed to support the fleet management system
integration, allowing administrative users to access and manage vehicle-related data
seamlessly within the same dashboard environment.
6. Backup & Fleet Management Integration
● Cloud Integration: Automatic backup to SharePoint or other cloud platforms.
● Version Control & History: Retrieve past documents and system changes.
Benefits of This End-to-End Solution
● Unified operations across safety, projects, invoicing, and HR
● Real-time task tracking and transparency via desktop productivity app
● Streamlined accounting with QuickBooks integration
● Reduced paperwork and delays
● Increased compliance and traceability
streamline operations across rack safety, multistor projects, employee management,
accounting, and administrative workflows—ensuring centralized control, automation, and
real-time visibility. The system will also support seamless integration with QuickBooks for
accounting and financial reporting.
Note: Existing task data from Asana will be migrated into the new system to ensure continuity
and minimize disruption.
1. Rack Safety Management (End-to-End)
Full Lifecycle Workflow:
● Task Scheduling: Plan recurring and ad hoc inspections.
● Digital Inspections: Input results via mobile/tablet.
● Automated Reporting: Generate templated reports with visual markers and severity
flags.
● Load Chart Records: Central repository for rack load charts.
● Installation Management: Assign teams, track completion status.
● Estimates & DOs: Create, send, and track estimates and delivery orders.
● Remedial Action Tracker: Assign repair tasks and monitor closure.
● Repair History Archive: Maintain digital logs of past incidents and resolutions.
2. Multistor Project Management
Modules Cover:
● Design Consultancy: Manage uploaded files, revisions, and approvals.
● Procurement: Raise POs, link to suppliers, and track deliveries.
● Manufacturing Oversight: Log work orders, production progress, and quality checks.
● Installation Execution: Assign teams, schedule work, mark progress.
● Sales Documentation: Seamless creation of quotations, invoices, and DOs.
● Logistics Coordination: Assign pick-up locations, track dispatch, and handovers.
● DO Signing (with Feedback): Digital signature with client notes to trigger project
closure.
● Safety Compliance: Upload and control access to risk assessments, safe work
procedures, and training records.
3. Admin & Employee Productivity (Desktop Integration)
Desktop Productivity Features:
● Automatic Time Tracking: Tracks computer usage time and activity without manual
login.
● Task Allocation & Monitoring: Employees can be assigned tasks and monitored for
completion and time spent.
● App and Website Usage: Records active applications and websites used during work
hours.
● Screenshots & Idle Time Alerts: Periodic screenshots and alerts for inactivity to
improve accountability.
● Reports & Analytics: Generate detailed productivity reports filtered by employee,
project, or date range.
● Browser-Based Admin Dashboard: Real-time access to workforce productivity
metrics.
● System Autostart: Launches automatically upon system startup for seamless usage.
4. Quotation, Payment & Accounting Integration
● Smart Quotation Module: Create quotations linked to projects, with automated
follow-up reminders (weekly/monthly).
● Flexible Payment Terms: Customizable per project/client, with alerts on due payments.
● Document Workflow: Auto-generation of payment-related documents, version control,
and approvals.
● QuickBooks Integration: Sync invoices, payments, and expense data with QuickBooks
for streamlined financial reporting and bookkeeping.
5. Fleet Management Integration
● This web application will be designed to support the fleet management system
integration, allowing administrative users to access and manage vehicle-related data
seamlessly within the same dashboard environment.
6. Backup & Fleet Management Integration
● Cloud Integration: Automatic backup to SharePoint or other cloud platforms.
● Version Control & History: Retrieve past documents and system changes.
Benefits of This End-to-End Solution
● Unified operations across safety, projects, invoicing, and HR
● Real-time task tracking and transparency via desktop productivity app
● Streamlined accounting with QuickBooks integration
● Reduced paperwork and delays
● Increased compliance and traceability