Versatile Virtual Assistant Needed
Budget: $5 – $15 AUD
Position Overview
We are seeking a highly organised and tech-savvy Remote Admin & Operations Assistant to provide day-to-day support across administration, finance, and digital operations. The role involves managing emails and calendars, compiling project information, supporting accounts processing in Xero, and publishing content on WordPress and social media.
This role is remote, flexible, and best suited to someone who is detail-oriented, proactive, and comfortable juggling a variety of tasks with minimal supervision.
Key Responsibilities
Administration & Organisation
Sort, file, and manage inboxes to ensure emails are actioned or archived correctly.
Go back through historic emails to compile data such as labour hours for specific projects.
Assist with scheduling, meeting coordination, and calendar management.
Complete forms and paperwork, sourcing and gathering required information.
Finance & Operations Support
Monitor incoming bills and ensure they are recorded accurately in Xero.
Flag overdue payments or mismatches for review.
Assist with basic reconciliation and financial record-keeping (not a full accounting role).
Digital & Content
Publish and update content on WordPress websites, including blog posts and pages.
Schedule and format social media posts on business channels.
Ensure all digital content is accurate, presentable, and aligned with brand standards.
Skills & Experience
Essential
Excellent written and spoken English skills, with strong attention to grammar, clarity, and tone.
Strong organisational and administrative skills.
Ability to work independently and manage multiple tasks remotely.
Experience with Microsoft Office/Google Workspace.
Familiarity with managing email and calendars.
Highly Regarded
Prior experience with Xero or similar accounting software.
Basic experience with WordPress (editing and publishing content).
Experience scheduling or posting content on social media platforms.
Background in admin, operations, or assistant roles.
Personal Attributes
Reliable, trustworthy, and able to handle confidential information.
Detail-focused with a high level of accuracy.
Proactive in identifying issues and suggesting improvements.
Comfortable learning new tools and processes quickly.
Position Details
Type: Remote, part-time or full-time (depending on candidate availability).
Reports to: Director.
Location: Remote (Australia-based preferred, but open to international candidates).
Remuneration: Negotiable based on skills and experience.
We are seeking a highly organised and tech-savvy Remote Admin & Operations Assistant to provide day-to-day support across administration, finance, and digital operations. The role involves managing emails and calendars, compiling project information, supporting accounts processing in Xero, and publishing content on WordPress and social media.
This role is remote, flexible, and best suited to someone who is detail-oriented, proactive, and comfortable juggling a variety of tasks with minimal supervision.
Key Responsibilities
Administration & Organisation
Sort, file, and manage inboxes to ensure emails are actioned or archived correctly.
Go back through historic emails to compile data such as labour hours for specific projects.
Assist with scheduling, meeting coordination, and calendar management.
Complete forms and paperwork, sourcing and gathering required information.
Finance & Operations Support
Monitor incoming bills and ensure they are recorded accurately in Xero.
Flag overdue payments or mismatches for review.
Assist with basic reconciliation and financial record-keeping (not a full accounting role).
Digital & Content
Publish and update content on WordPress websites, including blog posts and pages.
Schedule and format social media posts on business channels.
Ensure all digital content is accurate, presentable, and aligned with brand standards.
Skills & Experience
Essential
Excellent written and spoken English skills, with strong attention to grammar, clarity, and tone.
Strong organisational and administrative skills.
Ability to work independently and manage multiple tasks remotely.
Experience with Microsoft Office/Google Workspace.
Familiarity with managing email and calendars.
Highly Regarded
Prior experience with Xero or similar accounting software.
Basic experience with WordPress (editing and publishing content).
Experience scheduling or posting content on social media platforms.
Background in admin, operations, or assistant roles.
Personal Attributes
Reliable, trustworthy, and able to handle confidential information.
Detail-focused with a high level of accuracy.
Proactive in identifying issues and suggesting improvements.
Comfortable learning new tools and processes quickly.
Position Details
Type: Remote, part-time or full-time (depending on candidate availability).
Reports to: Director.
Location: Remote (Australia-based preferred, but open to international candidates).
Remuneration: Negotiable based on skills and experience.