Comprehensive Virtual Admin Support
Budget: $8 – $15 USD
My daily workload has grown beyond what I can comfortably manage, so I’m bringing on a detail-oriented virtual assistant who can keep the back-office running smoothly while I focus on the front end of the business.
Core responsibilities
You’ll spend a good portion of your time on accurate, fast data entry—moving information from Excel into Google Sheets, recording transactions straight from bank statements, and updating our FileMaker address book. At the same time, I need dependable inbox triage and polished email drafts that sound like me, along with consistent calendar maintenance so appointments never slip through the cracks.
Specific, recurring tasks
• Transfer data sets from multiple Excel files into structured Google Sheets, preserving formulas and formatting where needed
• Enter new banking transactions weekly and reconcile against statements
• Draft, proof, and send routine emails after my quick approval
• Coordinate appointments for both personal and business calendars, adding reminders as required to me or vendors: we are a team!
• Issue one consolidated invoice to a client each month and track payments
• Monitor upcoming bills, flag anything due, and send internal reminders to employees
• Publish three short posts per week to our Instagram and Facebook pages (images and captions supplied)
• Transcribe lecture audio into clean, well-formatted text when recordings are provided
• Prepare and send proposal PDFs to prospective clients following our template
Preferred tools & workflows
Google Workspace (Mail, Calendar, Sheets), Microsoft Excel, FileMaker, Facebook/Instagram native schedulers or Buffer, plus any reliable transcription tool of your choice—Otter, Descript, or similar. If you already use keyboard shortcuts, text expanders, or Zapier integrations to speed up repetitive actions, that’s a bonus.
Success looks like
• Zero-error data in all sheets and ledgers
• An inbox that’s sorted, flagged, and never backlogged beyond 24 hours
• A calendar that alerts me—never surprises me
• Social posts live on schedule every Monday, Wednesday, and Friday
• Invoices and bills sent or chased without a nudge from me
Make sure 1 video additionally gets posted to social media weekly don’t let this fall behind (!)
If this mix of precise data work and proactive communication fits your wheelhouse, let’s talk about a start date and setup instructions.
Core responsibilities
You’ll spend a good portion of your time on accurate, fast data entry—moving information from Excel into Google Sheets, recording transactions straight from bank statements, and updating our FileMaker address book. At the same time, I need dependable inbox triage and polished email drafts that sound like me, along with consistent calendar maintenance so appointments never slip through the cracks.
Specific, recurring tasks
• Transfer data sets from multiple Excel files into structured Google Sheets, preserving formulas and formatting where needed
• Enter new banking transactions weekly and reconcile against statements
• Draft, proof, and send routine emails after my quick approval
• Coordinate appointments for both personal and business calendars, adding reminders as required to me or vendors: we are a team!
• Issue one consolidated invoice to a client each month and track payments
• Monitor upcoming bills, flag anything due, and send internal reminders to employees
• Publish three short posts per week to our Instagram and Facebook pages (images and captions supplied)
• Transcribe lecture audio into clean, well-formatted text when recordings are provided
• Prepare and send proposal PDFs to prospective clients following our template
Preferred tools & workflows
Google Workspace (Mail, Calendar, Sheets), Microsoft Excel, FileMaker, Facebook/Instagram native schedulers or Buffer, plus any reliable transcription tool of your choice—Otter, Descript, or similar. If you already use keyboard shortcuts, text expanders, or Zapier integrations to speed up repetitive actions, that’s a bonus.
Success looks like
• Zero-error data in all sheets and ledgers
• An inbox that’s sorted, flagged, and never backlogged beyond 24 hours
• A calendar that alerts me—never surprises me
• Social posts live on schedule every Monday, Wednesday, and Friday
• Invoices and bills sent or chased without a nudge from me
Make sure 1 video additionally gets posted to social media weekly don’t let this fall behind (!)
If this mix of precise data work and proactive communication fits your wheelhouse, let’s talk about a start date and setup instructions.
Related categories:
Data Processing
Data Entry
Excel
Transcription
Virtual Assistant
FileMaker
Time Management
Social Media Management