Automotive Wholesale VA: CRM, Data & Email Support HubSpot CRM & Workflow Automation
Budget: $8 – $15 AUD
I run a fast-growing Australian wholesale vehicle business and need a skilled Virtual Assistant & Automation Specialist to organize 5+ years of data, automate CRM workflows, match vehicles to buyers, and manage email communications. You will also help grow my personal and business brand on Instagram and LinkedIn by creating content and increasing engagement.
Responsibilities:
Organize emails and buyer/seller data into a structured CRM (Airtable, HubSpot, Zoho)
Build and maintain buyer lists and lead-generation systems
Automate workflows (Zapier, Make, HubSpot) to match vehicles to buyers
Integrate with Xero for invoicing and sales tracking
Manage social media content and engagement
Generate dashboards and reports for sales and buyer activity
Skills Required: CRM, workflow automation, email automation, social media management, Xero, attention to detail, strong English communication
Why Work With Me:
Join a fast-growing business with a clear vision for automation and brand growth. Long-term opportunity to build systems from scratch, see results, and grow with the business. I value proactive, detail-oriented, and creative freelancers who can improve workflows and marketing.
I am ready to move our sales operation into a streamlined HubSpot environment and need an experienced assistant who can make the automation sing from day one. CRM automation is the top priority: 5-plus years of scattered emails, vehicle lists, and buyer data must be imported, cleaned, and logically organised so nothing falls through the cracks.
Once the data sits correctly, I want end-to-end workflow automation. Using HubSpot’s native tools together with Zapier or Make, build rules that automatically match incoming vehicles with the right buyers, trigger follow-up sequences, and keep every record perfectly synchronised across the stack.
Clear, visual insight is equally important. Custom dashboards and reports should surface live metrics on vehicle inventory, buyer engagement, and overall sales activity so my team can act without digging through spreadsheets.
Finally, I would like light social-media assistance—maintaining a consistent brand voice on Instagram and LinkedIn that mirrors the new, organised CRM experience.
Deliverables:
• Consolidated and de-duplicated CRM database in HubSpot
• Automated workflows for lead assignment, vehicle-to-buyer matching, and follow-ups (Zapier/Make)
• Real-time dashboards and standard reports for sales and buyer activity
• Branded social-media posts/templates for Instagram and LinkedIn tied to CRM insights
If you have a track record of building seamless HubSpot automations and can work autonomously while keeping me in the loop on progress, let’s get started.
Responsibilities:
Organize emails and buyer/seller data into a structured CRM (Airtable, HubSpot, Zoho)
Build and maintain buyer lists and lead-generation systems
Automate workflows (Zapier, Make, HubSpot) to match vehicles to buyers
Integrate with Xero for invoicing and sales tracking
Manage social media content and engagement
Generate dashboards and reports for sales and buyer activity
Skills Required: CRM, workflow automation, email automation, social media management, Xero, attention to detail, strong English communication
Why Work With Me:
Join a fast-growing business with a clear vision for automation and brand growth. Long-term opportunity to build systems from scratch, see results, and grow with the business. I value proactive, detail-oriented, and creative freelancers who can improve workflows and marketing.
I am ready to move our sales operation into a streamlined HubSpot environment and need an experienced assistant who can make the automation sing from day one. CRM automation is the top priority: 5-plus years of scattered emails, vehicle lists, and buyer data must be imported, cleaned, and logically organised so nothing falls through the cracks.
Once the data sits correctly, I want end-to-end workflow automation. Using HubSpot’s native tools together with Zapier or Make, build rules that automatically match incoming vehicles with the right buyers, trigger follow-up sequences, and keep every record perfectly synchronised across the stack.
Clear, visual insight is equally important. Custom dashboards and reports should surface live metrics on vehicle inventory, buyer engagement, and overall sales activity so my team can act without digging through spreadsheets.
Finally, I would like light social-media assistance—maintaining a consistent brand voice on Instagram and LinkedIn that mirrors the new, organised CRM experience.
Deliverables:
• Consolidated and de-duplicated CRM database in HubSpot
• Automated workflows for lead assignment, vehicle-to-buyer matching, and follow-ups (Zapier/Make)
• Real-time dashboards and standard reports for sales and buyer activity
• Branded social-media posts/templates for Instagram and LinkedIn tied to CRM insights
If you have a track record of building seamless HubSpot automations and can work autonomously while keeping me in the loop on progress, let’s get started.
Related categories:
CRM
Salesforce.com
Zoho
Xero
Social Media Management
Airtable
Lead Generation
Zapier
Content Creation
Data Management