AI Task Automation Assistant
Budget: $30 – $250 USD
I'm a founder and operator with four active roles across multiple businesses, including real estate, SaaS, and tech project management. I handle client demos, legal/accounting follow-ups, property transactions, CRM workflows, and team leadership — across multiple email addresses and tools.
I'm looking for an expert systems builder to create a customized AI-powered virtual assistant system that pulls all of this into one beautifully simple and powerful operating platform.
The Mission:
Build me a single integrated system that includes:
Voice-to-Text Everywhere
I want to speak notes, ideas, tasks, emails — and have them captured, sorted, and acted on automatically.
Central Dashboard
Everything (tasks, emails, meetings, reminders, projects) should live in one clear hub. Think Notion, Coda, or similar — but tailored to my life.
Smart Automation
Email responses written by AI
Auto-generated paperwork checklists (especially for real estate deals)
Weekly/monthly reports that prepare themselves
CRM and task automations across GoHighLevel and Outlook/Gmail
Reminders + Notifications
I want constant nudges — daily, hourly, context-based — by phone, app, or voice.
Text Message Capabilities
Integrate texting (GoHighLevel, Twilio, or similar) for clients, agents, or vendors with AI-generated replies and tracking.
Custom AI Prompts for Each Role
Real estate forms, TruGolf project updates, Golf 918 demos, Referral Exchange brokerage communications — all supported by templated prompt systems.
Training + Simplicity
The final system must be easy to use, mobile-friendly, and taught to me in plain English. No overcomplexity.
Tools I Already Use:
Gmail & Outlook (multiple accounts)
GoHighLevel CRM (for Golf 918)
ChatGPT Plus
1Password (needs setup)
Google Calendar & Apple devices
You Should Be:
A workflow/automation builder with deep experience in Notion, Make.com, Zapier, GHL, and AI integrations
Familiar with CRM logic, email automation, task systems, transcription tools, and productivity dashboards
Able to architect, build, test, and train me on a daily use system
Obsessed with simplicity, reminders, and clean user experience
Proactive communicator who wants to help me offload my brain
Deliverables:
One unified personal assistant dashboard
AI-powered writing system for emails and tasks
Automation flows across all my roles and tools
Voice input tools (mobile and desktop)
Training session and documentation
Fixed Budget:
$250 - non-negotiable
If you’re the type of person who loves making chaos organized — and building powerful systems that feel like magic — I want to hear from you.
I'm looking for an expert systems builder to create a customized AI-powered virtual assistant system that pulls all of this into one beautifully simple and powerful operating platform.
The Mission:
Build me a single integrated system that includes:
Voice-to-Text Everywhere
I want to speak notes, ideas, tasks, emails — and have them captured, sorted, and acted on automatically.
Central Dashboard
Everything (tasks, emails, meetings, reminders, projects) should live in one clear hub. Think Notion, Coda, or similar — but tailored to my life.
Smart Automation
Email responses written by AI
Auto-generated paperwork checklists (especially for real estate deals)
Weekly/monthly reports that prepare themselves
CRM and task automations across GoHighLevel and Outlook/Gmail
Reminders + Notifications
I want constant nudges — daily, hourly, context-based — by phone, app, or voice.
Text Message Capabilities
Integrate texting (GoHighLevel, Twilio, or similar) for clients, agents, or vendors with AI-generated replies and tracking.
Custom AI Prompts for Each Role
Real estate forms, TruGolf project updates, Golf 918 demos, Referral Exchange brokerage communications — all supported by templated prompt systems.
Training + Simplicity
The final system must be easy to use, mobile-friendly, and taught to me in plain English. No overcomplexity.
Tools I Already Use:
Gmail & Outlook (multiple accounts)
GoHighLevel CRM (for Golf 918)
ChatGPT Plus
1Password (needs setup)
Google Calendar & Apple devices
You Should Be:
A workflow/automation builder with deep experience in Notion, Make.com, Zapier, GHL, and AI integrations
Familiar with CRM logic, email automation, task systems, transcription tools, and productivity dashboards
Able to architect, build, test, and train me on a daily use system
Obsessed with simplicity, reminders, and clean user experience
Proactive communicator who wants to help me offload my brain
Deliverables:
One unified personal assistant dashboard
AI-powered writing system for emails and tasks
Automation flows across all my roles and tools
Voice input tools (mobile and desktop)
Training session and documentation
Fixed Budget:
$250 - non-negotiable
If you’re the type of person who loves making chaos organized — and building powerful systems that feel like magic — I want to hear from you.