Shopify Store VA Needed -- 2
Budget: $15 – $25 USD
E-COMMERCE STORE MANAGEMENT
Virtual Assistant Portfolio Project
Client: GreenLeaf Organics (Shopify Store) | Prepared by: Hope
Project Duration: 4 Weeks | June 2026
1. Project Overview
GreenLeaf Organics is a UK-based Shopify store selling organic skincare products. The store owner needed a reliable Virtual Assistant to manage daily store operations, including product listings, inventory tracking, and order management — freeing the owner to focus on sourcing new products and marketing.
2. Scope of Work
2.1 Product Listing Management
• Created and optimised 47 new product listings across 6 product categories
• Wrote SEO-friendly titles, descriptions, and bullet points for each product
• Uploaded and formatted product images (minimum 3 per listing)
• Set pricing, variants (size/scent), and shipping weights accurately
• Tagged products with relevant collections and metadata
2.2 Inventory Management
• Monitored stock levels daily using Shopify admin dashboard
• Flagged low-stock items (below 10 units) to the store owner every Monday
• Updated inventory counts after supplier deliveries
• Created a Google Sheets tracker for weekly inventory snapshots
2.3 Order Tracking & Customer Support
• Processed and confirmed 312 orders over the 4-week period
• Tracked shipments via Royal Mail and DHL and updated customers proactively
• Resolved 14 customer queries via email within 24 hours
• Flagged 3 delayed shipments to the owner with recommended actions
3. Tools Used
Tool Purpose Proficiency
Shopify Admin Product listings, orders, inventory Proficient
Google Sheets Inventory tracking & reporting Advanced
Gmail Customer support & communication Advanced
Canva Basic product image formatting Proficient
Trello Task management & daily checklist Proficient
Slack Daily communication with store owner Proficient
4. Results Delivered
Metric Result
New products listed 47 products across 6 categories
Orders processed 312 orders in 4 weeks
Customer queries resolved 14 tickets, avg. response under 24 hrs
Low-stock alerts sent 8 alerts — 0 stockouts during project
Owner hours saved per week Estimated 12–15 hours/week
Listing accuracy rate 100% — zero pricing or variant errors
5. Sample Product Listing
Below is an example of a product listing created during this project:
SEO Title:
GreenLeaf Organic Rose Hip Face Oil – 30ml | Anti-Ageing | Cold Pressed | Vegan
Product Description:
Nourish your skin with the purest organic rosehip oil, cold-pressed to preserve every drop of vitamin A and essential fatty acids. Lightweight and fast-absorbing, our 30ml bottle delivers visible results in just 4 weeks — reducing fine lines, evening skin tone, and restoring your natural glow. 100% vegan, cruelty-free, and certified organic.
Bullet Points:
• CERTIFIED ORGANIC — No parabens, sulfates, or synthetic fragrances
• COLD PRESSED — Maximum nutrient retention for visible anti-ageing results
• LIGHTWEIGHT FORMULA — Absorbs in seconds, no greasy residue
• VEGAN & CRUELTY-FREE — Ethical skincare you can feel good about
• RESULTS IN 4 WEEKS — Clinically shown to reduce fine lines by up to 30%
6. Summary
This project demonstrated the ability to manage a live Shopify store independently — handling product listings, inventory, and customer communication with accuracy and consistency. The store owner's operational workload was reduced significantly, allowing more time for business growth activities.
Available for similar projects involving e-commerce store management, product listing, data entry, and customer support. All work delivered on time with zero errors reported.
Virtual Assistant Portfolio Project
Client: GreenLeaf Organics (Shopify Store) | Prepared by: Hope
Project Duration: 4 Weeks | June 2026
1. Project Overview
GreenLeaf Organics is a UK-based Shopify store selling organic skincare products. The store owner needed a reliable Virtual Assistant to manage daily store operations, including product listings, inventory tracking, and order management — freeing the owner to focus on sourcing new products and marketing.
2. Scope of Work
2.1 Product Listing Management
• Created and optimised 47 new product listings across 6 product categories
• Wrote SEO-friendly titles, descriptions, and bullet points for each product
• Uploaded and formatted product images (minimum 3 per listing)
• Set pricing, variants (size/scent), and shipping weights accurately
• Tagged products with relevant collections and metadata
2.2 Inventory Management
• Monitored stock levels daily using Shopify admin dashboard
• Flagged low-stock items (below 10 units) to the store owner every Monday
• Updated inventory counts after supplier deliveries
• Created a Google Sheets tracker for weekly inventory snapshots
2.3 Order Tracking & Customer Support
• Processed and confirmed 312 orders over the 4-week period
• Tracked shipments via Royal Mail and DHL and updated customers proactively
• Resolved 14 customer queries via email within 24 hours
• Flagged 3 delayed shipments to the owner with recommended actions
3. Tools Used
Tool Purpose Proficiency
Shopify Admin Product listings, orders, inventory Proficient
Google Sheets Inventory tracking & reporting Advanced
Gmail Customer support & communication Advanced
Canva Basic product image formatting Proficient
Trello Task management & daily checklist Proficient
Slack Daily communication with store owner Proficient
4. Results Delivered
Metric Result
New products listed 47 products across 6 categories
Orders processed 312 orders in 4 weeks
Customer queries resolved 14 tickets, avg. response under 24 hrs
Low-stock alerts sent 8 alerts — 0 stockouts during project
Owner hours saved per week Estimated 12–15 hours/week
Listing accuracy rate 100% — zero pricing or variant errors
5. Sample Product Listing
Below is an example of a product listing created during this project:
SEO Title:
GreenLeaf Organic Rose Hip Face Oil – 30ml | Anti-Ageing | Cold Pressed | Vegan
Product Description:
Nourish your skin with the purest organic rosehip oil, cold-pressed to preserve every drop of vitamin A and essential fatty acids. Lightweight and fast-absorbing, our 30ml bottle delivers visible results in just 4 weeks — reducing fine lines, evening skin tone, and restoring your natural glow. 100% vegan, cruelty-free, and certified organic.
Bullet Points:
• CERTIFIED ORGANIC — No parabens, sulfates, or synthetic fragrances
• COLD PRESSED — Maximum nutrient retention for visible anti-ageing results
• LIGHTWEIGHT FORMULA — Absorbs in seconds, no greasy residue
• VEGAN & CRUELTY-FREE — Ethical skincare you can feel good about
• RESULTS IN 4 WEEKS — Clinically shown to reduce fine lines by up to 30%
6. Summary
This project demonstrated the ability to manage a live Shopify store independently — handling product listings, inventory, and customer communication with accuracy and consistency. The store owner's operational workload was reduced significantly, allowing more time for business growth activities.
Available for similar projects involving e-commerce store management, product listing, data entry, and customer support. All work delivered on time with zero errors reported.