Executive & Team Assistant
Budget: $8 – $15 AUD
I am looking for a freelancer who will play the role of my Executive assistant supporting me in my role as CEO. They will also be able to provide general team support to other members of our team.
The Executive Assistant will provide high-level administrative support to the CEO and the broader team, helping to optimize productivity and efficiency. The successful candidate will have strong organizational skills, excellent communication abilities, and a proactive approach.
Key Responsibilities:
Executive Support: Act as the point of contact between the CEO and internal/external clients, handling queries efficiently and professionally.
Administrative Duties: Manage schedules, coordinate meetings and appointments, prepare necessary paperwork for meetings, take minutes, and maintain an organized filing system.
Project Coordination: Assist in project management tasks such as tracking progress, coordinating with team members, and ensuring deadlines are met.
Research: Conduct required research such as creating lists of data, researching potential clients and other research and data tasks.
Communication: Draft emails, reports, and other documents. Manage correspondence and screen calls and requests.
Logistical Support: Organize travel arrangements, plan events and webinars, and handle other logistical tasks as needed.
Required Skills & Qualifications:
Proven experience as an Executive Assistant or similar role.
Strong organizational and time management skills with the ability to prioritize tasks effectively.
Excellent verbal and written communication skills.
Detail-oriented with a high level of accuracy in work.
Ability to handle sensitive information with discretion.
Proficiency in MS Office and project management software.
Self-motivated and able to work independently and as part of a team.
Preferred Skills & Qualifications:
Experience in a startup or tech environment.
Familiarity with the non-profit sector.
Knowledge of, or interest in, artificial intelligence and technology.
Personal Qualities:
A proactive problem-solver who can anticipate needs and provide solutions.
Able to work under pressure and manage stress.
Flexibility and adaptability to manage changing priorities.
High degree of professionalism and dedication to role responsibilities.
The Executive Assistant will provide high-level administrative support to the CEO and the broader team, helping to optimize productivity and efficiency. The successful candidate will have strong organizational skills, excellent communication abilities, and a proactive approach.
Key Responsibilities:
Executive Support: Act as the point of contact between the CEO and internal/external clients, handling queries efficiently and professionally.
Administrative Duties: Manage schedules, coordinate meetings and appointments, prepare necessary paperwork for meetings, take minutes, and maintain an organized filing system.
Project Coordination: Assist in project management tasks such as tracking progress, coordinating with team members, and ensuring deadlines are met.
Research: Conduct required research such as creating lists of data, researching potential clients and other research and data tasks.
Communication: Draft emails, reports, and other documents. Manage correspondence and screen calls and requests.
Logistical Support: Organize travel arrangements, plan events and webinars, and handle other logistical tasks as needed.
Required Skills & Qualifications:
Proven experience as an Executive Assistant or similar role.
Strong organizational and time management skills with the ability to prioritize tasks effectively.
Excellent verbal and written communication skills.
Detail-oriented with a high level of accuracy in work.
Ability to handle sensitive information with discretion.
Proficiency in MS Office and project management software.
Self-motivated and able to work independently and as part of a team.
Preferred Skills & Qualifications:
Experience in a startup or tech environment.
Familiarity with the non-profit sector.
Knowledge of, or interest in, artificial intelligence and technology.
Personal Qualities:
A proactive problem-solver who can anticipate needs and provide solutions.
Able to work under pressure and manage stress.
Flexibility and adaptability to manage changing priorities.
High degree of professionalism and dedication to role responsibilities.
Related categories:
Project Management
Research
Communications
Time Management
Administrative Support