Personal Assistant
Budget: €1,500 – €3,000 EUR
We are currently seeking a Personal Assistant who will provide comprehensive administrative support to Ten Peaks Media CEO. This position requires strong background in executive support, excellent organizational and time management skills, attention to detail, high level of professionalism, and the ability to think critically, anticipate needs & maintain confidentiality.
Responsibilities
Manage calendars, including scheduling meetings, appointments, and travel arrangements. Exercise discretion in committing time and evaluating needs.
Screening and prioritizing incoming communications and requests. Coordinate communication with board members, external stakeholders, and internal leaders, ensuring timely responses and follow-ups.
Coordinate logistics for meetings/events including room set up, meal arrangements, agenda preparation, minute-taking, and follow-up on action items.
Prepare purchase requisitions, travel arrangements and expense reports; consolidate and prepare information and presentations with great attention to detail.
Maintain professionalism and handle confidential and sensitive information with unwavering discretion.
Work closely with other Executive/Administrative Assistants to coordinate calendars with executives and team members from other departments, assist with meeting arrangements and answer inquiries. May occasionally help cover vacations and other days off for other assistants.
Provide administrative support to the office including collecting and distributing incoming mail, preparing, and mailing outgoing packages, ordering and maintaining supplies as needed.
Requirements
High school diploma or equivalent. Bachelor’s degree* preferred.
Minimum of 5 years of experience supporting C-level executive. Experience supporting a CEO is preferred.
Demonstrated proficiency with Microsoft Office Suite; Knowledge of SAP purchase requisition processing preferred.
Must possess and demonstrate a high degree of professional maturity.
Must be able to demonstrate ability to work with and maintain the confidentiality of highly sensitive information.
Must be a self-starter who can work independently, effectively prioritize and manage workload in a fast passed environment. Must have exceptional follow-through, be detail orientated and able to multi-task effectively.
Strong organizational, written and oral communication skills.
Responsibilities
Manage calendars, including scheduling meetings, appointments, and travel arrangements. Exercise discretion in committing time and evaluating needs.
Screening and prioritizing incoming communications and requests. Coordinate communication with board members, external stakeholders, and internal leaders, ensuring timely responses and follow-ups.
Coordinate logistics for meetings/events including room set up, meal arrangements, agenda preparation, minute-taking, and follow-up on action items.
Prepare purchase requisitions, travel arrangements and expense reports; consolidate and prepare information and presentations with great attention to detail.
Maintain professionalism and handle confidential and sensitive information with unwavering discretion.
Work closely with other Executive/Administrative Assistants to coordinate calendars with executives and team members from other departments, assist with meeting arrangements and answer inquiries. May occasionally help cover vacations and other days off for other assistants.
Provide administrative support to the office including collecting and distributing incoming mail, preparing, and mailing outgoing packages, ordering and maintaining supplies as needed.
Requirements
High school diploma or equivalent. Bachelor’s degree* preferred.
Minimum of 5 years of experience supporting C-level executive. Experience supporting a CEO is preferred.
Demonstrated proficiency with Microsoft Office Suite; Knowledge of SAP purchase requisition processing preferred.
Must possess and demonstrate a high degree of professional maturity.
Must be able to demonstrate ability to work with and maintain the confidentiality of highly sensitive information.
Must be a self-starter who can work independently, effectively prioritize and manage workload in a fast passed environment. Must have exceptional follow-through, be detail orientated and able to multi-task effectively.
Strong organizational, written and oral communication skills.