Wholesale Real Estate Transaction Coordinator

A Transaction Coordinator (TC) ensures wholesale real estate deals move smoothly from contract to
close. This guide outlines a step-by-step TC process, essential tools, and a glossary for newcomers to
real estate.

Core Role of a Transaction Coordinator
• Collect and organize executed documents (PSA, assignment, addenda, disclosures).
• Open title and track progress with title company.
• Communicate daily with all parties involved.
• Track key milestones (EMD, inspection, assignment, closing).
• Prevent last-minute issues such as missing signatures or liens.

Step-by-Step Transaction Coordination Workflow
1. Deal Submission: Collect PSA, assignment, seller and buyer contact info, and EMD details.
2. Open Title: Send contract to title, confirm file number, and CC all parties.
3. Title Review: Check for liens, judgments, tax or water balances, and municipal requirements.
4. Buyer Coordination: Confirm EMD, proof of funds, assignment fee, and closing cost allocation.
5. Seller Coordination: Maintain seller communication, schedule signing, and handle U&O; or meter
readings.
6. Pre-Closing: Review HUD/CD, confirm assignment fee and wire instructions.
7. Closing & Post-Close: Confirm wire received, collect final HUD, and record deal metrics.

Tools and Systems That Help
• CRM (REsimpli, Podio, etc.) for pipeline management.
• Slack or ClickUp for communication and task tracking.
• Google Sheets or Excel for title status tracking.
• Email templates for title, seller, and buyer updates.
• Zapier automations for Slack and CRM notifications.