Property Operations Coordinator- Italy / Dubai
Budget: $2 – $8 USD
About Us:
Quasi-Hotels is a dynamic and fast-growing company operating in the real estate and hospitality sector, with properties in Dubai and Milan. We are seeking a proactive, highly organized, and tech-savvy Property Operations Coordinator to manage and support the daily operations of our Italian property portfolio.
Role Mission:
To ensure smooth daily operations, onboarding, maintenance, compliance, and guest experience for our Italian properties, coordinating with internal teams, suppliers, and external partners using ClickUp and other digital tools.
Key Responsibilities:
- Oversee the onboarding of new properties in Italy, including technical installations, supplier coordination, and documentation.
- Manage maintenance issues, incident tickets, and follow-ups with vendors and service providers.
- Coordinate subleasing processes, property viewings, and ensure all documentation is up to date.
- Maintain and update compliance documents, licenses, and payment tools relevant to Italian regulations.
- Manage the Payment Tracker: enter and update financial data for real estate transactions (deeds, down payments, installments, deadlines, paid/unpaid status).
- Upload and organize contracts, invoices, legal documents, payment proofs, and property-related documentation.
- Structure and update inventory for linens, consumables, decorations, and supplies; ensure logical organization of stock.
- Support guest communication campaigns (e.g., promotional messages, upsell of extra services) for Italian guests.
- Collaborate on digital content (review and localize landing pages, support marketing initiatives) for the Italian market.
- Coordinate with internal teams (finance, property management, guest experience) and external stakeholders (suppliers, banks, authorities) in Italy.
- Create and update tasks in ClickUp for multiple projects and departments related to Italian properties.
Required Skills & Qualifications:
- Advanced use of ClickUp or similar project management tools (Asana, Monday, Notion), including multi-stage workflows, custom fields, automation, and reporting.
- Experience in property management, administration, payments, and financial data entry (preferably in real estate or hospitality in Italy).
- Strong document management and compliance skills, with knowledge of Italian regulations.
- Excellent written and spoken English and Italian (mandatory).
Outstanding organizational skills, attention to detail, and ability to manage multiple priorities.
- Proactive attitude, ownership, and clear, diplomatic communication with management, colleagues, and external partners.
- Experience with hospitality/real estate tools (Guesty, Stripe, Alloggiati Web, CIN/CIR, banking portals) is highly valued.
What We Offer:
- Long-term collaboration with a growing international company.
- Flexible, remote work environment.
- Opportunity to work closely with the property management team.
- Dynamic, varied, and challenging role with real impact.
How to Apply:
Please submit your CV and a brief cover letter in both English and Italian, highlighting your relevant experience in property management, your approach to organization and multitasking, and your familiarity with ClickUp or similar tools. Candidates with experience in Italian real estate or hospitality will be given priority.
Tools/Platforms:
Airbnb, Booking.com, Guesty, Stripe, Chekin, Virtual Phone, Whatsapp, Clickup.
Ready to help us manage and grow our Italian property portfolio? Apply now!
Quasi-Hotels is a dynamic and fast-growing company operating in the real estate and hospitality sector, with properties in Dubai and Milan. We are seeking a proactive, highly organized, and tech-savvy Property Operations Coordinator to manage and support the daily operations of our Italian property portfolio.
Role Mission:
To ensure smooth daily operations, onboarding, maintenance, compliance, and guest experience for our Italian properties, coordinating with internal teams, suppliers, and external partners using ClickUp and other digital tools.
Key Responsibilities:
- Oversee the onboarding of new properties in Italy, including technical installations, supplier coordination, and documentation.
- Manage maintenance issues, incident tickets, and follow-ups with vendors and service providers.
- Coordinate subleasing processes, property viewings, and ensure all documentation is up to date.
- Maintain and update compliance documents, licenses, and payment tools relevant to Italian regulations.
- Manage the Payment Tracker: enter and update financial data for real estate transactions (deeds, down payments, installments, deadlines, paid/unpaid status).
- Upload and organize contracts, invoices, legal documents, payment proofs, and property-related documentation.
- Structure and update inventory for linens, consumables, decorations, and supplies; ensure logical organization of stock.
- Support guest communication campaigns (e.g., promotional messages, upsell of extra services) for Italian guests.
- Collaborate on digital content (review and localize landing pages, support marketing initiatives) for the Italian market.
- Coordinate with internal teams (finance, property management, guest experience) and external stakeholders (suppliers, banks, authorities) in Italy.
- Create and update tasks in ClickUp for multiple projects and departments related to Italian properties.
Required Skills & Qualifications:
- Advanced use of ClickUp or similar project management tools (Asana, Monday, Notion), including multi-stage workflows, custom fields, automation, and reporting.
- Experience in property management, administration, payments, and financial data entry (preferably in real estate or hospitality in Italy).
- Strong document management and compliance skills, with knowledge of Italian regulations.
- Excellent written and spoken English and Italian (mandatory).
Outstanding organizational skills, attention to detail, and ability to manage multiple priorities.
- Proactive attitude, ownership, and clear, diplomatic communication with management, colleagues, and external partners.
- Experience with hospitality/real estate tools (Guesty, Stripe, Alloggiati Web, CIN/CIR, banking portals) is highly valued.
What We Offer:
- Long-term collaboration with a growing international company.
- Flexible, remote work environment.
- Opportunity to work closely with the property management team.
- Dynamic, varied, and challenging role with real impact.
How to Apply:
Please submit your CV and a brief cover letter in both English and Italian, highlighting your relevant experience in property management, your approach to organization and multitasking, and your familiarity with ClickUp or similar tools. Candidates with experience in Italian real estate or hospitality will be given priority.
Tools/Platforms:
Airbnb, Booking.com, Guesty, Stripe, Chekin, Virtual Phone, Whatsapp, Clickup.
Ready to help us manage and grow our Italian property portfolio? Apply now!