Webinar & field events specialist
Budget: $8 – $15 USD
We are looking for a part-time webinar and event specialist to support with:
Webinar coordination:
- Speaker outreach for webinar participation based on internally sourced candidate list and own research
- Scheduling with CEO and speaker for an introduction call, content call, rehearsal call, and live webinar
- Webinar content development (title, outline, run of show, engagement questions, slideware development) based on Gong call recordings between CEO and speaker
- Webinar distribution coordination with speaker, speaker marketing team if applicable and our own marketing team
- Webinar production, sending email reminders, operating webinar platform, managing speakers, slides, polls and Q&A
- Reporting and closeout, sending thank you gift to speaker and ensuring leads are synchronized in CRM
Field events:
- Request quote/options with selected 3rd party event organizer (handled by partnership team for tech partners) for exhibiting and/or speaking
- Negotiate fees and/or event platform partnership and other sponsorship items
- Design booth banners and advertisements and submit exhibitor profile to organizer
- Coordinate speaking content, title, synopsis with CEO and organizer
- Negotiate, order, deliver, and track booth/exhibit setup/structure, banners, hardware/AV and swags
- Coordinate event presence advertisement/distribution with the marketing team on social and newsletters
- Coordinate project with services team in case of event platform partnership (2h)
- Set up lead retrieval systems, create onsite booth schedule with SpotMe reps, ensure leads are registered
Support provided:
Marketing primary point of contact
Graphics designer
Access to SpotMe CRM and MAP for speaker selection
Training on SpotMe event platform for event production
Requirements: Project management, stakeholder coordination, content development, event production, marketing coordination, CRM management, negotiation, logistics management
Webinar coordination:
- Speaker outreach for webinar participation based on internally sourced candidate list and own research
- Scheduling with CEO and speaker for an introduction call, content call, rehearsal call, and live webinar
- Webinar content development (title, outline, run of show, engagement questions, slideware development) based on Gong call recordings between CEO and speaker
- Webinar distribution coordination with speaker, speaker marketing team if applicable and our own marketing team
- Webinar production, sending email reminders, operating webinar platform, managing speakers, slides, polls and Q&A
- Reporting and closeout, sending thank you gift to speaker and ensuring leads are synchronized in CRM
Field events:
- Request quote/options with selected 3rd party event organizer (handled by partnership team for tech partners) for exhibiting and/or speaking
- Negotiate fees and/or event platform partnership and other sponsorship items
- Design booth banners and advertisements and submit exhibitor profile to organizer
- Coordinate speaking content, title, synopsis with CEO and organizer
- Negotiate, order, deliver, and track booth/exhibit setup/structure, banners, hardware/AV and swags
- Coordinate event presence advertisement/distribution with the marketing team on social and newsletters
- Coordinate project with services team in case of event platform partnership (2h)
- Set up lead retrieval systems, create onsite booth schedule with SpotMe reps, ensure leads are registered
Support provided:
Marketing primary point of contact
Graphics designer
Access to SpotMe CRM and MAP for speaker selection
Training on SpotMe event platform for event production
Requirements: Project management, stakeholder coordination, content development, event production, marketing coordination, CRM management, negotiation, logistics management