Virtual Event Project Manager for Fitness Festival

We’re looking for a highly organised Virtual Event Project Manager to support the planning and execution of a Pilates & movement festival.

This is a remote role working closely with the Founder. You will manage timelines, coordination, and follow-ups, ensuring nothing falls through the cracks. You will not be responsible for creative decisions or on-the-ground logistics.
Project Management

Build and manage a master event timeline

Maintain weekly task lists and priority trackers

Track dependencies and flag risks early

Run a short weekly check-in with the Founder

Instructor & Speaker Coordination

Track contracts, insurance, bios, headshots, workshop info

Follow up professionally and persistently

Maintain a clean “Educator Master Sheet”

Sponsor & Partner Admin

Track sponsor conversations and statuses

Collect logos, brand assets, and deliverables

Track ticket sales and flag trends

Prepare weekly summary reports

Event Prep Support

Prepare run-of-show documents

Create instructor briefing documents

Organise contact lists and schedules