Virtual Bid & Project Support Assistant
Budget: $8 – $15 USD
Rainbow Tech LLC is seeking a reliable, detail-oriented remote partner to support bid submissions, project coordination, and technical documentation for hospitality IT and low-voltage projects.
We are a growing company and need someone organized and proactive to help ensure opportunities are captured, projects are clearly defined, and technicians are properly prepared before dispatch.
This is a long-term, part-time role (10–15 hours per week to start).
Core Responsibilities
Bid & Proposal Support
• Monitor platforms such as WorkMarket and Field Nation
• Identify opportunities aligned with our services
• Track deadlines and maintain a structured bid pipeline
• Prepare professional bid submissions using templates
• Ensure all required documents are attached and compliant
Project Coordination
• Work with admin support to help schedule and dispatch technicians
• Review Scope of Work (SOW) and clarify requirements
• Summarize project details in clear, structured format
• Ensure techs understand scope, deliverables, and documentation needs
Technical Writing Support
• Convert SOWs and notes into clean project summaries
• Prepare written instructions for field technicians
• Ensure required deliverables (photos, reports, timestamps, etc.) are clearly defined
• Maintain organized project folders and documentation
• Provide a concise weekly report of bids, active projects, and submissions
What Success Looks Like
• No missed deadlines
• Clear, structured project summaries for techs
• Zero compliance/documentation errors
• Smooth coordination between admin, techs, and leadership
Requirements
• Strong written English (clear, structured communication is critical)
• Excellent organization and attention to detail
• Comfortable with Excel
• Able to understand and summarize technical information
• Deadline-driven and proactive
We are a growing company and need someone organized and proactive to help ensure opportunities are captured, projects are clearly defined, and technicians are properly prepared before dispatch.
This is a long-term, part-time role (10–15 hours per week to start).
Core Responsibilities
Bid & Proposal Support
• Monitor platforms such as WorkMarket and Field Nation
• Identify opportunities aligned with our services
• Track deadlines and maintain a structured bid pipeline
• Prepare professional bid submissions using templates
• Ensure all required documents are attached and compliant
Project Coordination
• Work with admin support to help schedule and dispatch technicians
• Review Scope of Work (SOW) and clarify requirements
• Summarize project details in clear, structured format
• Ensure techs understand scope, deliverables, and documentation needs
Technical Writing Support
• Convert SOWs and notes into clean project summaries
• Prepare written instructions for field technicians
• Ensure required deliverables (photos, reports, timestamps, etc.) are clearly defined
• Maintain organized project folders and documentation
• Provide a concise weekly report of bids, active projects, and submissions
What Success Looks Like
• No missed deadlines
• Clear, structured project summaries for techs
• Zero compliance/documentation errors
• Smooth coordination between admin, techs, and leadership
Requirements
• Strong written English (clear, structured communication is critical)
• Excellent organization and attention to detail
• Comfortable with Excel
• Able to understand and summarize technical information
• Deadline-driven and proactive