Streamlined Workflow Management Software
Budget: $250 – $750 USD
1. Company Structure
Printing press
Main production house (heavy printing, books, cards, packaging, etc.)
Material purchasing (paper, packaging material, ink, etc.)
Final job processing
Advertising LLC (Shop)
Ricoh Digital Printing Machine → operated by Sharif (operator), Zubair (cutting), Rahman (dispatch/delivery)
Mimaki Large Format Machine → operated by Kamran
Screen Printing Section → 2 workers (ready-made bags etc.)
Cutting Section → 1 staff
Delivery Team → 2 bike drivers + 1 car driver
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2. Sales & Client Handling
Sales team acquires clients from Instagram, Facebook, phone calls
Clients visit the shop and make payments (Cash / Bank / Online Link)
Job orders are shared in a dedicated WhatsApp group by sales staff
Need complete order tracking (from client confirmation to delivery)
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3. Finance & Accounts
Each salesperson has basic salary + 2% commission tracking
Client payment modes: Cash / Bank / Online link
Drivers’ fuel bill submission + approval system
Bank reconciliation record
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4. Production Task Tracking
Separate task list for each machine (Ricoh / Mimaki / Screen Printing)
Which job is being processed on which machine
Cutting / Dispatching status update
Closing after delivery
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5. Application / System Features
Multi-user login (Accountant, Sales, Designer, Driver, Admin)
Dashboard (Order, Payment, Production, Delivery status)
Reports:
Salesperson performance report (Sales + Commission)
Driver delivery report
Daily production report
Client Order Form (Easy entry → Job number, design file, purchase, delivery details)
WhatsApp / Email Notifications (status updates for clients and sales team)
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6. Integration
Purchasing System (material requirement + supplier + cost tracking)
Delivery System (QR code receipt / tracking)
Google My Business (GMB) linking + review response tracking
Printing press
Main production house (heavy printing, books, cards, packaging, etc.)
Material purchasing (paper, packaging material, ink, etc.)
Final job processing
Advertising LLC (Shop)
Ricoh Digital Printing Machine → operated by Sharif (operator), Zubair (cutting), Rahman (dispatch/delivery)
Mimaki Large Format Machine → operated by Kamran
Screen Printing Section → 2 workers (ready-made bags etc.)
Cutting Section → 1 staff
Delivery Team → 2 bike drivers + 1 car driver
---
2. Sales & Client Handling
Sales team acquires clients from Instagram, Facebook, phone calls
Clients visit the shop and make payments (Cash / Bank / Online Link)
Job orders are shared in a dedicated WhatsApp group by sales staff
Need complete order tracking (from client confirmation to delivery)
---
3. Finance & Accounts
Each salesperson has basic salary + 2% commission tracking
Client payment modes: Cash / Bank / Online link
Drivers’ fuel bill submission + approval system
Bank reconciliation record
---
4. Production Task Tracking
Separate task list for each machine (Ricoh / Mimaki / Screen Printing)
Which job is being processed on which machine
Cutting / Dispatching status update
Closing after delivery
---
5. Application / System Features
Multi-user login (Accountant, Sales, Designer, Driver, Admin)
Dashboard (Order, Payment, Production, Delivery status)
Reports:
Salesperson performance report (Sales + Commission)
Driver delivery report
Daily production report
Client Order Form (Easy entry → Job number, design file, purchase, delivery details)
WhatsApp / Email Notifications (status updates for clients and sales team)
---
6. Integration
Purchasing System (material requirement + supplier + cost tracking)
Delivery System (QR code receipt / tracking)
Google My Business (GMB) linking + review response tracking