Spiritual Healing Ops Manager
Budget: $25 – $50 USD
Keeping my spiritual-healing practice running smoothly now demands structured coordination of people, clear reporting, and well-defined procedures. I need day-to-day staff coordination and management handled end-to-end, from setting rosters and monitoring performance to guiding team meetings and resolving scheduling conflicts. Alongside that, I expect concise weekly and monthly reports that track attendance, revenue, and any operational bottlenecks, plus the creation and ongoing refinement of written policies and procedures so the business can scale without chaos.
POSITION SUMMARY
In Grace Yoga Therapy is seeking a detail-oriented, proactive, and spiritually grounded Operations Manager to support the Founder in overseeing daily business functions. This role is essential to the smooth execution of staff coordination, client care, service delivery, internal systems, and performance tracking. The ideal candidate will be aligned with the heart of the business – rooted in womb wellness, trauma-informed care, and holistic healing – while also possessing excellent organizational and administrative skills.
CORE RESPONSIBILITIES
RESPONSIBILITIES:
1.. Staff & Culture Management
Supervise and support team members, practitioners, and interns
Enforce a positive, professional employee culture with warmth and clear boundaries
Run weekly or bi-weekly staff meetings and provide summary notes
Address lateness, misalignment, or conduct issues with accountability and clarity
Create and distribute daily/weekly task lists and hold staff accountable
2.. Reports & Metrics
Generate weekly and monthly operations reports including:
Client attendance
Service fulfillment
Team performance
Revenue and expense tracking in coordination with the finance team
Prepare dashboards or summary documents for review by the Founder
3. Operations & Administration
Maintain internal SOPs, workflows, and documentation of service protocols
Coordinate logistics for events, retreats, workshops, and training programs
4. Inventory & Shop Management
Order products weekly or monthly as needed
Identify low-performing items or emerging customer needs
5. Customer Experience
Handle client feedback and resolve small issues before they escalate
QUALIFICATIONS:
At least 3+ years managing a team, running operations, or leading within a wellness space
Skilled in operations systems, scheduling tools, POS platforms, and basic reporting
Comfortable working in a spiritually diverse environment (e.g., womb healing, Reiki, ceremony)
Strong written and verbal communication skills
Proven ability to identify trends, spot internal issues, and offer practical solutions
Deeply accountable, consistent, and a proactive communicator
Honesty, maturity, and alignment with sacred feminine leadership
VALUES ALIGNMENT:
You must:
Have a genuine care and commitment to the healing of Black women and women of color
Encompass the In Grace Yoga Therapy values: professionalism, honesty, warmth, integrity, and attentiveness
Be spiritually open and grounded in sacred, womb-centered work
Enjoy working in a team where communication, sacred timing, and reverence matter
IDEAL CANDIDATE
Strong background in operations, executive assistance, or administrative leadership
Familiar with wellness, birth work, or trauma-informed practices (or open to learning)
Highly organized and systems-oriented
Excellent communication and leadership skills
Capable of working independently and managing multiple moving parts
Emotionally intelligent and grounded in heart-led work
BONUS QUALITIES
Experience in wellness, doula work, or spiritual entrepreneurship
A deep respect for Black women’s healing and ancestral practices
Project management certification or strong coordination experience
Ability to think ahead, stay calm in urgency, and move with clarity
Who Should Apply
You are organized and detail-oriented, with experience managing multiple moving parts
You love creating systems, checklists, and workflows that keep things running smoothly
You have experience with platforms like Notion, Gusto, Acuity, Google Drive, and Slack
You are emotionally intelligent and can hold space for a trauma-informed, heart-centered team
You’re a self-starter who can work independently and take initiative without being micromanaged
You enjoy being behind the scenes and making sure others have what they need to shine
You respect spiritual and wellness-based businesses, and you value integrity and professionalism
You can balance both sacred work and strategic operations
WHO SHOULD NOT APPLY
You struggle with time management, follow-through, or staying organized
You need constant supervision or aren't comfortable managing yourself or others
You’re resistant to structure, scheduling tools, or documentation systems
You don’t thrive in fast-paced, ever-evolving environments
You’re only looking for a quick job or “side hustle” with no passion for wellness work
You’re uncomfortable supporting a Black woman-led, spiritually rooted organization
You dislike communication, feedback, or team collaboration
Solid general management experience is essential; familiarity with wellness or healing environments is welcome but not mandatory. A strategic, goal-oriented leadership style will fit best here—you will set measurable objectives, anticipate growth challenges, and steer the team toward them rather than micromanage every detail.
Deliverables
• Staff roster and performance framework in place within the first 30 days
• First KPI-focused operational report delivered at the end of week two, then weekly thereafter
• Draft operations manual covering all core processes completed within six weeks
If you thrive on turning vision into organized, measurable action, let’s talk about timelines and your approach.
POSITION SUMMARY
In Grace Yoga Therapy is seeking a detail-oriented, proactive, and spiritually grounded Operations Manager to support the Founder in overseeing daily business functions. This role is essential to the smooth execution of staff coordination, client care, service delivery, internal systems, and performance tracking. The ideal candidate will be aligned with the heart of the business – rooted in womb wellness, trauma-informed care, and holistic healing – while also possessing excellent organizational and administrative skills.
CORE RESPONSIBILITIES
RESPONSIBILITIES:
1.. Staff & Culture Management
Supervise and support team members, practitioners, and interns
Enforce a positive, professional employee culture with warmth and clear boundaries
Run weekly or bi-weekly staff meetings and provide summary notes
Address lateness, misalignment, or conduct issues with accountability and clarity
Create and distribute daily/weekly task lists and hold staff accountable
2.. Reports & Metrics
Generate weekly and monthly operations reports including:
Client attendance
Service fulfillment
Team performance
Revenue and expense tracking in coordination with the finance team
Prepare dashboards or summary documents for review by the Founder
3. Operations & Administration
Maintain internal SOPs, workflows, and documentation of service protocols
Coordinate logistics for events, retreats, workshops, and training programs
4. Inventory & Shop Management
Order products weekly or monthly as needed
Identify low-performing items or emerging customer needs
5. Customer Experience
Handle client feedback and resolve small issues before they escalate
QUALIFICATIONS:
At least 3+ years managing a team, running operations, or leading within a wellness space
Skilled in operations systems, scheduling tools, POS platforms, and basic reporting
Comfortable working in a spiritually diverse environment (e.g., womb healing, Reiki, ceremony)
Strong written and verbal communication skills
Proven ability to identify trends, spot internal issues, and offer practical solutions
Deeply accountable, consistent, and a proactive communicator
Honesty, maturity, and alignment with sacred feminine leadership
VALUES ALIGNMENT:
You must:
Have a genuine care and commitment to the healing of Black women and women of color
Encompass the In Grace Yoga Therapy values: professionalism, honesty, warmth, integrity, and attentiveness
Be spiritually open and grounded in sacred, womb-centered work
Enjoy working in a team where communication, sacred timing, and reverence matter
IDEAL CANDIDATE
Strong background in operations, executive assistance, or administrative leadership
Familiar with wellness, birth work, or trauma-informed practices (or open to learning)
Highly organized and systems-oriented
Excellent communication and leadership skills
Capable of working independently and managing multiple moving parts
Emotionally intelligent and grounded in heart-led work
BONUS QUALITIES
Experience in wellness, doula work, or spiritual entrepreneurship
A deep respect for Black women’s healing and ancestral practices
Project management certification or strong coordination experience
Ability to think ahead, stay calm in urgency, and move with clarity
Who Should Apply
You are organized and detail-oriented, with experience managing multiple moving parts
You love creating systems, checklists, and workflows that keep things running smoothly
You have experience with platforms like Notion, Gusto, Acuity, Google Drive, and Slack
You are emotionally intelligent and can hold space for a trauma-informed, heart-centered team
You’re a self-starter who can work independently and take initiative without being micromanaged
You enjoy being behind the scenes and making sure others have what they need to shine
You respect spiritual and wellness-based businesses, and you value integrity and professionalism
You can balance both sacred work and strategic operations
WHO SHOULD NOT APPLY
You struggle with time management, follow-through, or staying organized
You need constant supervision or aren't comfortable managing yourself or others
You’re resistant to structure, scheduling tools, or documentation systems
You don’t thrive in fast-paced, ever-evolving environments
You’re only looking for a quick job or “side hustle” with no passion for wellness work
You’re uncomfortable supporting a Black woman-led, spiritually rooted organization
You dislike communication, feedback, or team collaboration
Solid general management experience is essential; familiarity with wellness or healing environments is welcome but not mandatory. A strategic, goal-oriented leadership style will fit best here—you will set measurable objectives, anticipate growth challenges, and steer the team toward them rather than micromanage every detail.
Deliverables
• Staff roster and performance framework in place within the first 30 days
• First KPI-focused operational report delivered at the end of week two, then weekly thereafter
• Draft operations manual covering all core processes completed within six weeks
If you thrive on turning vision into organized, measurable action, let’s talk about timelines and your approach.