Real Estate Virtual Assistant & Project Manager -- 2
Budget: $2 – $8 USD
Virtual Assistant (VA) – Real Estate & Project Management Support
Job Type: Full-time/Part-time (Remote)
Reports To: Jerry Harris
Job Summary:
We are looking for a proactive and highly organized Virtual Assistant (VA) to support real estate projects, office management, and property-related tasks. The ideal candidate must be able to multitask, manage expenses, track projects, coordinate with contractors, and assist with property management, including handling warranties. Strong communication skills, attention to detail, and the ability to work independently are essential.
Key Responsibilities:
Project & Office Management:
Research and identify potential real estate projects.
Maintain project tracking and status updates.
Coordinate with contractors via email and Google Voice.
Manage schedules, deadlines, and follow-ups for various projects.
Organize and maintain digital files, contracts, and documents.
Expense & Financial Tracking:
Track and manage expenses using Wave App.
Ensure accurate documentation and categorization of all transactions.
Assist in budget tracking and financial reporting.
Property Management & Contractor Coordination:
Handle warranty claims and coordinate with property management teams.
Communicate with contractors and vendors regarding maintenance, repairs, and project updates.
Obtain quotes, negotiate pricing, and manage service contracts.
Administrative & Communication Tasks:
Monitor and respond to emails and inquiries.
Make follow-up calls and communicate via Google Voice as needed.
Schedule and coordinate meetings, site visits, and appointments.
Draft reports, summaries, and updates as required.
Qualifications & Skills:
Proven experience as a Virtual Assistant or in a similar administrative role.
Familiarity with Wave App or other accounting/expense management tools.
Strong project management and organizational skills.
Excellent written and verbal communication.
Ability to multitask and prioritize tasks efficiently.
Experience in real estate or property management is a plus.
Proficiency in Google Suite (Docs, Sheets, Drive) and Microsoft Office.
Ability to work independently and meet deadlines.
Preferred Qualifications:
Experience handling contractor communications and property management tasks.
Understanding of real estate processes, contracts, and documentation.
Strong problem-solving skills and ability to take initiative.
If you are detail-oriented, organized, and able to handle multiple responsibilities efficiently, we’d love to have you on board!
Job Type: Full-time/Part-time (Remote)
Reports To: Jerry Harris
Job Summary:
We are looking for a proactive and highly organized Virtual Assistant (VA) to support real estate projects, office management, and property-related tasks. The ideal candidate must be able to multitask, manage expenses, track projects, coordinate with contractors, and assist with property management, including handling warranties. Strong communication skills, attention to detail, and the ability to work independently are essential.
Key Responsibilities:
Project & Office Management:
Research and identify potential real estate projects.
Maintain project tracking and status updates.
Coordinate with contractors via email and Google Voice.
Manage schedules, deadlines, and follow-ups for various projects.
Organize and maintain digital files, contracts, and documents.
Expense & Financial Tracking:
Track and manage expenses using Wave App.
Ensure accurate documentation and categorization of all transactions.
Assist in budget tracking and financial reporting.
Property Management & Contractor Coordination:
Handle warranty claims and coordinate with property management teams.
Communicate with contractors and vendors regarding maintenance, repairs, and project updates.
Obtain quotes, negotiate pricing, and manage service contracts.
Administrative & Communication Tasks:
Monitor and respond to emails and inquiries.
Make follow-up calls and communicate via Google Voice as needed.
Schedule and coordinate meetings, site visits, and appointments.
Draft reports, summaries, and updates as required.
Qualifications & Skills:
Proven experience as a Virtual Assistant or in a similar administrative role.
Familiarity with Wave App or other accounting/expense management tools.
Strong project management and organizational skills.
Excellent written and verbal communication.
Ability to multitask and prioritize tasks efficiently.
Experience in real estate or property management is a plus.
Proficiency in Google Suite (Docs, Sheets, Drive) and Microsoft Office.
Ability to work independently and meet deadlines.
Preferred Qualifications:
Experience handling contractor communications and property management tasks.
Understanding of real estate processes, contracts, and documentation.
Strong problem-solving skills and ability to take initiative.
If you are detail-oriented, organized, and able to handle multiple responsibilities efficiently, we’d love to have you on board!