Part-Time Facilities Vendor Manager
Budget: $250 – $750 USD
Location: Austin TX
I’m looking for a part-time professional to take full ownership of vendor management for our building’s core trades—plumbing, electrical, HVAC, and similar services. Your primary focus will be tracking each contractor’s performance, making sure agreed service levels are met, and stepping in early when something slips. That means coordinating work orders, confirming completion against scope, and keeping concise records I can review at a glance.
Because we already have long-standing service contracts in place, I don’t need hands-on technical work; what I do need is someone who understands the language of these trades well enough to hold vendors accountable, challenge an invoice when it doesn’t line up with the work, and document everything for compliance. Experience overseeing vendor performance in a commercial or mixed-use property is essential.
Deliverables I expect:
• A live tracker (spreadsheet or cloud tool of your choice) showing open work orders, target dates, and status
• A brief monthly performance summary that flags any recurring issues or cost variances
• Clear, time-stamped communication logs for each vendor interaction
You’ll be on site only when inspections or sign-offs are required; most of the coordination can be handled remotely, so schedule flexibility is fine by me. If you have a proven eye for detail and can keep multiple vendors moving without drama, let’s talk.
I’m looking for a part-time professional to take full ownership of vendor management for our building’s core trades—plumbing, electrical, HVAC, and similar services. Your primary focus will be tracking each contractor’s performance, making sure agreed service levels are met, and stepping in early when something slips. That means coordinating work orders, confirming completion against scope, and keeping concise records I can review at a glance.
Because we already have long-standing service contracts in place, I don’t need hands-on technical work; what I do need is someone who understands the language of these trades well enough to hold vendors accountable, challenge an invoice when it doesn’t line up with the work, and document everything for compliance. Experience overseeing vendor performance in a commercial or mixed-use property is essential.
Deliverables I expect:
• A live tracker (spreadsheet or cloud tool of your choice) showing open work orders, target dates, and status
• A brief monthly performance summary that flags any recurring issues or cost variances
• Clear, time-stamped communication logs for each vendor interaction
You’ll be on site only when inspections or sign-offs are required; most of the coordination can be handled remotely, so schedule flexibility is fine by me. If you have a proven eye for detail and can keep multiple vendors moving without drama, let’s talk.