Multifaceted Executive Assistance Project

Communication & Coordination

Act as the first point of contact for senior management, both internally and externally.

Maintain close relationships with clients and stakeholders.

Collate and produce documents for various forums, including team and management meetings.

Prepare reports, presentations, and meeting materials.


Scheduling & Meeting Management

Manage and coordinate busy executive diaries across multiple time zones.

Ensure punctuality and preparedness for all meetings and calls.

Set up and manage virtual meetings (VCs/Teams) in different meeting rooms.

Organize and prepare for meetings with the correct information.


Administrative & Operational Support

Handle email correspondence and administration, including some personal administrative tasks.

Manage timesheets, raise purchase orders (POs), and submit executive expense claims.

Read and process incoming material to stay informed on business issues.


Event & Travel Management

Plan and coordinate extensive international travel, including visas and letters of invitation.

Organize and manage team social events, corporate gifting, and studio-wide activities.


Technology & IT Skills

Demonstrate advanced IT literacy in Outlook, Excel (spreadsheets), PowerPoint, and Word.

Take and transcribe meeting minutes, including Board meetings.

Understand and manage international time zones and their impact on scheduling.


Other Responsibilities

Maintain diplomacy, discretion, and professionalism at all times.

Work efficiently under pressure with resilience, perseverance, patience, and a sense of humor.

Undertake ad-hoc duties as requested by executives and management.