Hybrid Donor Meeting Coordinator

I’m organising a hybrid fundraising push for our charity and need help turning a long list of prospective donors into confirmed, well-timed meetings for our leadership team. The campaign blends an on-site component with a parallel virtual track, so every appointment you arrange must clearly specify whether it happens face-to-face at our venue or online (we typically use Zoom or Google Meet, but remain flexible).

Here’s what I need from you:

• Clean my existing donor list, confirm current contact details, and note each person’s preferred meeting format.
• Reach out by email or phone, secure a slot that works for the donor and one of our three senior leaders, and immediately log it in our shared Google Calendar.
• Provide concise briefing notes before each meeting—name, giving history, talking points—so leadership can step in fully prepared.
• Keep a simple tracker (Sheets or Excel is fine) showing who has been contacted, scheduled, declined, or needs a follow-up.

Success is when every high-priority donor is either booked or clearly documented as unavailable, the calendar looks tidy with no overlaps, and our leaders walk into each session understanding the donor’s background.

If you’re comfortable juggling time zones, handling polite yet persistent outreach, and maintaining bullet-proof records, I’d love to get started right away.