Executive Assistant - 30 days project -- 2
Budget: ₹1,500 – ₹12,500 INR
I am looking for a dedicated executive assistant / operations coordinator who will act as my second brain and execution partner.
This is a long-term, ongoing project with daily responsibilities. The role is flexible and covers anything needed to keep both my business and personal life running smoothly.
You must be proactive — not waiting for me to give instructions, but instead:
• Capturing tasks from meetings, chats, and context.
• Coordinating directly with staff, labs, vendors, and agencies.
• Following up until tasks are completed.
• Handling payments, reconciliations, and ensuring my rules are followed (no payment without service).
• Preparing agendas and notes for review meetings.
• Checking patient notes and ensuring lab readiness before appointments.
• Giving me clear, structured updates (what’s done, what’s pending, what decisions I need to make).
• Suggesting better ways to run processes — not just executing, but improving.
In short: your job is to take full ownership of coordination and follow-ups, so I am never the bottleneck.
⸻
Responsibilities (examples, not limited to)
• Coordinate with labs, vendors, staff, and agencies until tasks are completed.
• Ensure payments and deliveries are tracked and reconciled daily.
• Manage marketing and operations review meetings, including agendas and follow-ups.
• Monitor patient notes and make sure work/lab cases are ready before appointments.
• Track all pending items and hold people accountable.
• Organize my daily schedule, reminders, and personal priorities.
• Proactively highlight risks, delays, or improvements.
⸻
Ideal Candidate
• Proactive operator – takes charge, doesn’t wait for reminders.
• Strong communicator – comfortable coordinating with multiple people via WhatsApp, email, or calls.
• Highly organized – able to track many moving pieces and close the loop.
• Problem solver – doesn’t just update me, but proposes solutions.
This is a long-term, ongoing project with daily responsibilities. The role is flexible and covers anything needed to keep both my business and personal life running smoothly.
You must be proactive — not waiting for me to give instructions, but instead:
• Capturing tasks from meetings, chats, and context.
• Coordinating directly with staff, labs, vendors, and agencies.
• Following up until tasks are completed.
• Handling payments, reconciliations, and ensuring my rules are followed (no payment without service).
• Preparing agendas and notes for review meetings.
• Checking patient notes and ensuring lab readiness before appointments.
• Giving me clear, structured updates (what’s done, what’s pending, what decisions I need to make).
• Suggesting better ways to run processes — not just executing, but improving.
In short: your job is to take full ownership of coordination and follow-ups, so I am never the bottleneck.
⸻
Responsibilities (examples, not limited to)
• Coordinate with labs, vendors, staff, and agencies until tasks are completed.
• Ensure payments and deliveries are tracked and reconciled daily.
• Manage marketing and operations review meetings, including agendas and follow-ups.
• Monitor patient notes and make sure work/lab cases are ready before appointments.
• Track all pending items and hold people accountable.
• Organize my daily schedule, reminders, and personal priorities.
• Proactively highlight risks, delays, or improvements.
⸻
Ideal Candidate
• Proactive operator – takes charge, doesn’t wait for reminders.
• Strong communicator – comfortable coordinating with multiple people via WhatsApp, email, or calls.
• Highly organized – able to track many moving pieces and close the loop.
• Problem solver – doesn’t just update me, but proposes solutions.