Admin & Marketing Assistant for Flooring Business
Budget: $2 – $8 AUD
Good day,
I hope you are doing well.
Can I please ask if you would be able to assist with this:
Admin & Marketing Assistant Brief for Flooring Business
Business Overview:
We are a Melbourne-based flooring business specializing in engineered timber, parquetry, and installations. We’re looking for a reliable offshore team member to assist with quoting, builder outreach, invoicing, admin, and marketing tasks.
Scope of Work
1. Client Admin & Quoting Support
Create and send quotes based on site notes, templates, or previous jobs (training provided).
Update and manage job details in our CRM (Jobber).
Follow up on sent quotes via email/SMS until a response is received.
Issue invoices upon job approval or completion (training provided).
Contact clients via email and text message to schedule site visit appointments.
2. Builder Outreach
Work through a provided list of 10,000+ builders.
Search each builder’s company or name on Instagram.
Follow them, engage with recent posts, and DM a professional message offering flooring services.
Log responses and interested leads into our CRM.
3. Instagram & Social Media Management
Post daily content on Instagram (photos, reels, and stories – we will provide assets or guidance).
Engage with local builders, interior designers, and architects on Instagram.
Track engagement and growth metrics weekly.
4. Lead Management & Appointment Booking
Call or message warm leads to confirm site visit appointments.
Schedule these into our shared work calendar.
Assign leads to relevant team members within our CRM. It will only be me at the start.
5. General Admin Tasks
Update builder/client database with new contacts or changes.
Organize job folders and paperwork.
Monitor and reply to emails if trained.
Tools We Use
Jobber
Xero (Invoicing – optional)
Canva (for design tasks)
Instagram / Meta Business Suite
Google Calendar, Drive, and Gmail
Working Hours
Preferably available 9am – 2pm AEST or at least partial crossover
Looking to start with 4 – 5 hours per day
Outcome Goals
Increase builder engagement and quote requests
Improve quote follow-up and conversion rate
Save our team time by offloading admin, quoting, and social outreach
Maintain a consistent social media presence
Request
Please provide:
Monthly cost (AUD or USD)
Whether this includes 1 dedicated part-time employee
Experience with quoting or working in trades/construction admin (if any)
Onboarding timeframe
I hope you are doing well.
Can I please ask if you would be able to assist with this:
Admin & Marketing Assistant Brief for Flooring Business
Business Overview:
We are a Melbourne-based flooring business specializing in engineered timber, parquetry, and installations. We’re looking for a reliable offshore team member to assist with quoting, builder outreach, invoicing, admin, and marketing tasks.
Scope of Work
1. Client Admin & Quoting Support
Create and send quotes based on site notes, templates, or previous jobs (training provided).
Update and manage job details in our CRM (Jobber).
Follow up on sent quotes via email/SMS until a response is received.
Issue invoices upon job approval or completion (training provided).
Contact clients via email and text message to schedule site visit appointments.
2. Builder Outreach
Work through a provided list of 10,000+ builders.
Search each builder’s company or name on Instagram.
Follow them, engage with recent posts, and DM a professional message offering flooring services.
Log responses and interested leads into our CRM.
3. Instagram & Social Media Management
Post daily content on Instagram (photos, reels, and stories – we will provide assets or guidance).
Engage with local builders, interior designers, and architects on Instagram.
Track engagement and growth metrics weekly.
4. Lead Management & Appointment Booking
Call or message warm leads to confirm site visit appointments.
Schedule these into our shared work calendar.
Assign leads to relevant team members within our CRM. It will only be me at the start.
5. General Admin Tasks
Update builder/client database with new contacts or changes.
Organize job folders and paperwork.
Monitor and reply to emails if trained.
Tools We Use
Jobber
Xero (Invoicing – optional)
Canva (for design tasks)
Instagram / Meta Business Suite
Google Calendar, Drive, and Gmail
Working Hours
Preferably available 9am – 2pm AEST or at least partial crossover
Looking to start with 4 – 5 hours per day
Outcome Goals
Increase builder engagement and quote requests
Improve quote follow-up and conversion rate
Save our team time by offloading admin, quoting, and social outreach
Maintain a consistent social media presence
Request
Please provide:
Monthly cost (AUD or USD)
Whether this includes 1 dedicated part-time employee
Experience with quoting or working in trades/construction admin (if any)
Onboarding timeframe
Related categories:
Project Management
Marketing
Project Scheduling
Database Administration
Social Media Management