Admin Assistant to Build and Manage Data Entry Team - EST HOURS ONLY
Budget: $2 – $8 USD
We are looking for a part-time (20 hours per week) admin assistant who will work as our company liaison and manage 5 to 6 research and data entry contractors. I am open to exploring options with agencies or teams and how this would work. The entire team must work during EST hours. Pay is $6 for this position, less for the contractors.
Job Duties:
Acting as the point of contact of the department
Manage varied administrative tasks
Assist with transaction coordination activities for Admin Department
Keep track of the tasks related to each project
Handling correspondence directed to managers
Inbox management
Manage complex office administrative work requiring the use of independent judgment and initiative
Assist with communication (reviewing and formatting presentations, reports, etc.)
Prepares weekly billing report for all departments
Prepare daily work deliveries for all clients
Monitoring contracts
Prepare and manage invoices of the clients
Assigning tasks to contractors
Initiative in doing research and collecting information independently
Qualifications:
At least 2 years proven experience as a Virtual Assistant
Excellent English communication skills both written and verbal
Daily attendance
Impeccable interpersonal skills
With good background in using Google Suite, Slack and Zoom
Knowledge of online calendars and scheduling (e.g. Google Calendar)
Tech Savvy
Proactive attitude
Strong attention to detail skills
Excellent time management
A positive attitude and a "can do" approach
Strong initiative and ability to work autonomously
Work to be performed by contractors:
CRM cleaning
CRM migration
lead generation research and data entry
event research and data entry
WordPress blog posting and formatting
eCommerce product listings
Job Duties:
Acting as the point of contact of the department
Manage varied administrative tasks
Assist with transaction coordination activities for Admin Department
Keep track of the tasks related to each project
Handling correspondence directed to managers
Inbox management
Manage complex office administrative work requiring the use of independent judgment and initiative
Assist with communication (reviewing and formatting presentations, reports, etc.)
Prepares weekly billing report for all departments
Prepare daily work deliveries for all clients
Monitoring contracts
Prepare and manage invoices of the clients
Assigning tasks to contractors
Initiative in doing research and collecting information independently
Qualifications:
At least 2 years proven experience as a Virtual Assistant
Excellent English communication skills both written and verbal
Daily attendance
Impeccable interpersonal skills
With good background in using Google Suite, Slack and Zoom
Knowledge of online calendars and scheduling (e.g. Google Calendar)
Tech Savvy
Proactive attitude
Strong attention to detail skills
Excellent time management
A positive attitude and a "can do" approach
Strong initiative and ability to work autonomously
Work to be performed by contractors:
CRM cleaning
CRM migration
lead generation research and data entry
event research and data entry
WordPress blog posting and formatting
eCommerce product listings