AI Support Chatbot Development in 2 versions (Branded and unbranded)

Freelance Brief: Location-Checking Chatbot for Aerial Ashes

About Us
Aerial Ashes is a multi-award-winning UK drone company specialising in aerial ashes scattering ceremonies. We're looking for a chatbot expert to help us guide families in checking if their chosen location is suitable for a drone-based scattering service.

Project Overview
We want two ChatGPT-powered chatbots that can be:

Embedded on our website (Version 1)

Unbranded and shared with affiliates to use on their websites (Version 2)

Shared via a public link (for use in social media, emails, etc.)

The chatbot should allow users to input a location and, based on general UK drone regulations, respond with one of the following outcomes:

Yes – Very Likely
We’re confident that this location is suitable for a respectful aerial ashes scattering. While we will always carry out a full risk assessment and check all relevant permissions before confirming a booking, locations like beaches and open countryside are usually achievable. We’ve conducted many successful scatterings in similar areas, and we’ll guide you through the next steps with care and professionalism.

Maybe – Please Contact Us
This location could be possible, but we’ll need to explore it further. In cases like private venues, racecourses, golf courses, or country estates, permission depends on the landowner or site manager. The good news is—we’re experienced in approaching landowners and explaining how we operate. We always aim to present our service in a respectful and thoughtful way, and we’ll do everything we can to make your chosen location a reality.

Unlikely – But We’re Happy to Try
Some locations, such as Premier League football stadiums or highly secure urban sites, are very unlikely due to strict airspace, safety concerns, and permission barriers. However, if this location holds special meaning, we’re still happy to look into it and explain the challenges. We can also help you find a meaningful alternative nearby that reflects the same spirit or sentiment.

Key Features
Powered by GPT (ChatGPT/GPT-4 or similar)

Location-checking logic, with these general guidelines:

UK beaches are generally OK

Urban areas, near airports, and nature reserves usually have restrictions

If uncertain, recommend contacting us

Simple conversation flow:

Greeting and explanation

Ask for location

Provide basic suitability feedback

Offer contact form or CTA (e.g., "Speak with an expert")

Version 1

Brand tone: warm, respectful, empathetic

Fully branded with our logo and colours (to be provided)

Output: embed-ready code (WordPress compatible), chatbot URL

Email results to us and integrate with our CRM (Zoho)

Version 2

Brand tone: warm, respectful, empathetic

Unbranded (white-label for affiliate use)

Output: embed-ready code, chatbot URL

Email results to both us and the affiliate

Deliverables
Two fully working chatbots hosted on your or a third-party platform (e.g., Chatbase, Landbot, Tidio)

Embed code for:

Our website (Version 1)

Affiliate websites (Version 2)

Standalone chatbot URLs (for sharing via links)

Admin panel or documentation to allow us to update location logic over time

Optional: Contact form or consultation booking link integration

Timeline
Ideally completed within 1–2 weeks of project start.

To Apply
Please submit:

Examples of similar chatbot work

Your preferred platform (Chatbase, Landbot, etc.)

Your fixed price to deliver both Version 1 & Version 2