Retail Business Management System
Budget: $250 – $750 AUD
Core Features Summary
Admin Panel
Create and manage shops.
Create and assign investors to shops (%-based profit).
Create vendors and assign them to categories.
Add products with purchase price and optional barcode.
View all sales, vendor dues, profit reports (shop-wise and consolidated).
Receive cash from shopkeepers and log it (deduct from profit/cash in hand).
Add expenses to any shop (visible to investors, affects profit).
Upload PDF receipts for bank transfers to investors.
Shops
Each shop has:
Sales by category (handled via sheets).
Vendor tracking (dues, paid).
Profit tracking.
Cash & bank separation.
Expense tracking.
Investor Panel
View shops assigned with % share.
See their share of sales and profits.
When admin pays profit: update wallet, upload PDF, reduce profit share.
Categories (Sheets)
Each category functions differently:
1. Transaction-Based Category
Shopkeeper enters:
Transaction amount
Rate
Charges
Vendor side:
Auto-applies same transaction with vendor rate
Auto-calculate:
Per transaction profit: ((sales rate - vendor rate) * quantity) + charges
Vendor due
Reports:
Daily sales, vendor dues, total profit
2. Wallet-Based Category
Admin/shopkeeper funds the wallet (becomes vendor due).
Product list has purchase price.
On sale:
Shopkeeper enters sales price
Purchase price deducted from wallet
Profit = Sale price – Purchase price
Wallet balance affects vendor due
3. Fixed Product Category
Predefined products with purchase price.
Shopkeeper enters sales price only.
Profit = Sale price – Purchase price
Vendor due shows accordingly
4. Service/Open Category
Shopkeeper adds service with/without purchase price.
If no p.price → 100% profit
If p.price → Vendor due shows
Open/free format
Sales Management
Entry types: Cash or Bank
Bank entries auto-add to wallet (in wallet-based categories)
End-of-day sheet:
Total sales
Vendor dues
Profit
Cash in hand
Admin received cash from shopkeeper: logs and deducts from cash/profit
Reports Needed
Summary & Detail reports:
Sales (all categories, date-wise)
Vendor due (total and paid)
Profit (shop-wise, investor-wise)
Cash in hand (after vendor payments and cash received by admin)
Expense reports (visible to admin and investor)
Minimal Interface (Simple Sheet-Like Format)
List view per category
Daily entry format
Filters: Shop, Date, Category, Vendor, Investor
Admin Panel
Create and manage shops.
Create and assign investors to shops (%-based profit).
Create vendors and assign them to categories.
Add products with purchase price and optional barcode.
View all sales, vendor dues, profit reports (shop-wise and consolidated).
Receive cash from shopkeepers and log it (deduct from profit/cash in hand).
Add expenses to any shop (visible to investors, affects profit).
Upload PDF receipts for bank transfers to investors.
Shops
Each shop has:
Sales by category (handled via sheets).
Vendor tracking (dues, paid).
Profit tracking.
Cash & bank separation.
Expense tracking.
Investor Panel
View shops assigned with % share.
See their share of sales and profits.
When admin pays profit: update wallet, upload PDF, reduce profit share.
Categories (Sheets)
Each category functions differently:
1. Transaction-Based Category
Shopkeeper enters:
Transaction amount
Rate
Charges
Vendor side:
Auto-applies same transaction with vendor rate
Auto-calculate:
Per transaction profit: ((sales rate - vendor rate) * quantity) + charges
Vendor due
Reports:
Daily sales, vendor dues, total profit
2. Wallet-Based Category
Admin/shopkeeper funds the wallet (becomes vendor due).
Product list has purchase price.
On sale:
Shopkeeper enters sales price
Purchase price deducted from wallet
Profit = Sale price – Purchase price
Wallet balance affects vendor due
3. Fixed Product Category
Predefined products with purchase price.
Shopkeeper enters sales price only.
Profit = Sale price – Purchase price
Vendor due shows accordingly
4. Service/Open Category
Shopkeeper adds service with/without purchase price.
If no p.price → 100% profit
If p.price → Vendor due shows
Open/free format
Sales Management
Entry types: Cash or Bank
Bank entries auto-add to wallet (in wallet-based categories)
End-of-day sheet:
Total sales
Vendor dues
Profit
Cash in hand
Admin received cash from shopkeeper: logs and deducts from cash/profit
Reports Needed
Summary & Detail reports:
Sales (all categories, date-wise)
Vendor due (total and paid)
Profit (shop-wise, investor-wise)
Cash in hand (after vendor payments and cash received by admin)
Expense reports (visible to admin and investor)
Minimal Interface (Simple Sheet-Like Format)
List view per category
Daily entry format
Filters: Shop, Date, Category, Vendor, Investor