Photo & Video Library Organisation for Hospitality / Retreat Brand in Google Drive
Budget: €30 – €250 EUR
# Freelance Job Brief: Photo & Video Library Organisation for Hospitality / Retreat Brand
We are looking for a detail-oriented freelancer to help us organise, rename, sort, and keyword our photo and video library in Google Drive.
We run a boutique hospitality and retreat centre in Pelion, Greece, with villas, retreat spaces, farm-to-table experiences, wellness activities, local excursions, and destination content. Over the years, we have collected a large amount of media, including photos and videos from villas, retreats, food, gardens, farm life, activities, beaches, villages, and professional shoots.
We now need help cleaning up and organising this media library so our marketing team can easily find and use content for social media, newsletters, website updates, brochures, ads, and general marketing.
---
# Phase 1 — One-Off Clean-Up of Existing Photo & Video Library
This first phase is a one-off project focused on cleaning up and organising our existing media library.
## Main Tasks
The freelancer will help with:
* Reviewing existing photo and video folders in Google Drive
* Sorting files into the correct folder structure
* Renaming files clearly and consistently
* Identifying duplicates, low-quality files, and files not suitable for marketing
* Moving archive material into the correct archive folders
* Separating raw/original files from final edited files
* Organising professional shoot folders
* Organising website-ready and social-media-ready assets
* Adding useful keywords/tags where possible
* Flagging the strongest marketing assets for future use
## Keywording / Tagging
We would also like the freelancer to add useful keywords where possible, especially for photos and videos that have long-term marketing value.
The exact keywording method can be agreed depending on the tools used.
## Phase 1 Deliverables
By the end of Phase 1, we would like:
* Existing photo and video files sorted into the new folder structure
* Files renamed according to the agreed naming system
* Duplicates and low-quality files separated or archived
* Final edited files separated from raw/original files
* Professional shoots organised clearly
* Website/social-media-ready files identified
* Keywords/tags added where possible
* A short completion report with what was done and any recommendations
---
# Phase 2 — Ongoing Weekly Media Library Maintenance (seperate Job to be posted)
After the initial clean-up, we may continue with ongoing weekly support.
This second phase is focused on keeping the new system organised as new photos and videos are added by our team, volunteers, facilitators, and collaborators.
## Weekly Tasks
The freelancer will help with:
* Reviewing newly uploaded photo and video files in Google Drive
* Renaming new files correctly
* Moving useful files into the correct library folders
* Moving weak, duplicate, or unsuitable files into archive folders
* Flagging the best new content for the marketing team
* Adding keywords/tags to selected files
* Checking that final edited files are exported and saved properly
* Sending a short weekly summary of what was reviewed, organised, selected, archived, or needs attention
## Estimated Time
The weekly commitment can be discussed after Phase 1, but we expect it may require a few hours per week depending on the volume of new content.
## Phase 2 Deliverables
Each week, we would like:
* New uploads reviewed
* Files renamed and organised
* Best content flagged for marketing
* Archive folders updated
* Keywords/tags added where useful
* Short weekly update sent to our team
---
# Ideal Freelancer for this job!
We are looking for someone who is:
* Very organised and detail-oriented
* Comfortable working inside Google Drive and have fast reliable internet connection to handle large video files.
* Experienced with photo and video file management
* Able to recognise strong marketing content
* Familiar with hospitality, travel, wellness, retreats, or lifestyle brands
* Able to follow a clear folder and naming system
* Comfortable identifying duplicates and low-quality material
* Able to add useful keywords/tags to media files
* Reliable for possible weekly ongoing work after the initial clean-up
Experience with tools such as Adobe Bridge, Lightroom, Photo Mechanic, Google Drive, Dropbox, or media asset management systems would be helpful.
---
# Application Questions
Please include in your application:
1. Your experience organising photo/video libraries
2. The tools you use for batch renaming and keywording (including AI tools that you will use)
3. Whether you have worked with hospitality, travel, retreat, wellness, or lifestyle brands before
4. Your suggested workflow for Phase 1
5. Your estimated fee for the one-off clean-up
6. Your hourly rate for possible weekly maintenance
7. Your availability for both Phase 1 and Phase 2
YOu may view the tempalte of the structure here:
https://drive.google.com/drive/folders/1yFRYaSfjkJnsCeSnmmXdgsBlFpdu9Pnc?usp=sharing
We are looking for a detail-oriented freelancer to help us organise, rename, sort, and keyword our photo and video library in Google Drive.
We run a boutique hospitality and retreat centre in Pelion, Greece, with villas, retreat spaces, farm-to-table experiences, wellness activities, local excursions, and destination content. Over the years, we have collected a large amount of media, including photos and videos from villas, retreats, food, gardens, farm life, activities, beaches, villages, and professional shoots.
We now need help cleaning up and organising this media library so our marketing team can easily find and use content for social media, newsletters, website updates, brochures, ads, and general marketing.
---
# Phase 1 — One-Off Clean-Up of Existing Photo & Video Library
This first phase is a one-off project focused on cleaning up and organising our existing media library.
## Main Tasks
The freelancer will help with:
* Reviewing existing photo and video folders in Google Drive
* Sorting files into the correct folder structure
* Renaming files clearly and consistently
* Identifying duplicates, low-quality files, and files not suitable for marketing
* Moving archive material into the correct archive folders
* Separating raw/original files from final edited files
* Organising professional shoot folders
* Organising website-ready and social-media-ready assets
* Adding useful keywords/tags where possible
* Flagging the strongest marketing assets for future use
## Keywording / Tagging
We would also like the freelancer to add useful keywords where possible, especially for photos and videos that have long-term marketing value.
The exact keywording method can be agreed depending on the tools used.
## Phase 1 Deliverables
By the end of Phase 1, we would like:
* Existing photo and video files sorted into the new folder structure
* Files renamed according to the agreed naming system
* Duplicates and low-quality files separated or archived
* Final edited files separated from raw/original files
* Professional shoots organised clearly
* Website/social-media-ready files identified
* Keywords/tags added where possible
* A short completion report with what was done and any recommendations
---
# Phase 2 — Ongoing Weekly Media Library Maintenance (seperate Job to be posted)
After the initial clean-up, we may continue with ongoing weekly support.
This second phase is focused on keeping the new system organised as new photos and videos are added by our team, volunteers, facilitators, and collaborators.
## Weekly Tasks
The freelancer will help with:
* Reviewing newly uploaded photo and video files in Google Drive
* Renaming new files correctly
* Moving useful files into the correct library folders
* Moving weak, duplicate, or unsuitable files into archive folders
* Flagging the best new content for the marketing team
* Adding keywords/tags to selected files
* Checking that final edited files are exported and saved properly
* Sending a short weekly summary of what was reviewed, organised, selected, archived, or needs attention
## Estimated Time
The weekly commitment can be discussed after Phase 1, but we expect it may require a few hours per week depending on the volume of new content.
## Phase 2 Deliverables
Each week, we would like:
* New uploads reviewed
* Files renamed and organised
* Best content flagged for marketing
* Archive folders updated
* Keywords/tags added where useful
* Short weekly update sent to our team
---
# Ideal Freelancer for this job!
We are looking for someone who is:
* Very organised and detail-oriented
* Comfortable working inside Google Drive and have fast reliable internet connection to handle large video files.
* Experienced with photo and video file management
* Able to recognise strong marketing content
* Familiar with hospitality, travel, wellness, retreats, or lifestyle brands
* Able to follow a clear folder and naming system
* Comfortable identifying duplicates and low-quality material
* Able to add useful keywords/tags to media files
* Reliable for possible weekly ongoing work after the initial clean-up
Experience with tools such as Adobe Bridge, Lightroom, Photo Mechanic, Google Drive, Dropbox, or media asset management systems would be helpful.
---
# Application Questions
Please include in your application:
1. Your experience organising photo/video libraries
2. The tools you use for batch renaming and keywording (including AI tools that you will use)
3. Whether you have worked with hospitality, travel, retreat, wellness, or lifestyle brands before
4. Your suggested workflow for Phase 1
5. Your estimated fee for the one-off clean-up
6. Your hourly rate for possible weekly maintenance
7. Your availability for both Phase 1 and Phase 2
YOu may view the tempalte of the structure here:
https://drive.google.com/drive/folders/1yFRYaSfjkJnsCeSnmmXdgsBlFpdu9Pnc?usp=sharing